Working with PowerPoint Comments

Learn how to work with PowerPoint comments — add, reply and delete.

Comments can be used in PowerPoint to “talk” with others collaborating on a presentation with you.  They can also be used to leave yourself notes or reminders as you are working on your presentation. Comments can only be seen when working in the Normal view so they cannot be seen within Presenter Mode if you forget to remove a comment.  Below are the step-by-step instructions for using PowerPoint Comments.

Adding PowerPoint Comments
  1. Navigate to the slide you want to add the comment to.
  2. If you need to comment about specific text or objects on the slide, select it. Otherwise, click anywhere within the slide.
  3. Click the Review tab.
  4. Click New Comment from within the Comments group.VLBTechEd PowerPoint Comments Image 1
  5. The Comments sidebar will open and the Comment thumbnail will appear on the slide. Type your comment. VLBTechEd PowerPoint Comments Image 2
  6. Click outside the comment box to complete adding your comment. VLBTechEd PowerPoint Comments Image 3
Replying to PowerPoint Comments
  1. Make sure the review thumbnails are showing. VLBTechEd PowerPoint Comments Image 4
    • If not showing, click the Review tab.
    • Click Show Markup in the Comments group. VLBTechEd PowerPoint Comments Image 5
  2. Click on the thumbnail you wish to reply to. NOTE:  You can use the Previous and Next buttons in the Comments group on the Review tab to move through the comments in the presentation. VLBTechEd PowerPoint Comments Image 6
  3. Type your response in the reply area of the comment sidebar. VLBTechEd PowerPoint Comments Image 7
  4. Click outside the comment box to complete your response. Note the thumbnail appearance changes to a layered thumbnail denoting a response to the comment. VLBTechEd PowerPoint Comments Image 8
Deleting PowerPoint Comments
  1. Make sure the review thumbnails are showing. VLBTechEd PowerPoint Comments Image 4
    • If not showing, click the Review tab.
    • Click Show Markup in the Comments group. VLBTechEd PowerPoint Comments Image 5
  2. Click on the thumbnail you wish to delete. NOTE:  You can use the Previous and Next buttons in the Comments group on the Review tab to move through the comments in the presentation. VLBTechEd PowerPoint Comments Image 6
  3. Click the Delete button in the Comments group on the Review tab to delete the selected comment. VLBTechEd PowerPoint Comments Image 10
  4. If you wish to delete all the comments on the slide or within the presentation –
    • Click the down arrow below the Delete button in the Comments group on the Review tab. VLBTechEd PowerPoint Comments Image 9
    • Delete Comments from this slide only — Select Delete All Comments and Ink on This Slide.
    • Delete Comments from the entire presentation – Delete All comments and Ink in This Presentation.

To learn more about Office applications, please check out my courses at vlbteched.teachable.com.

Leave a Reply

Your email address will not be published. Required fields are marked *