Creating Handouts Using the Export Option

Learn the steps for creating PowerPoint handouts customizable within Word.

Creating handouts is not the same as printing handouts.  With printing, you select the handout option and it will print the selected slides to use as handouts as is.  When you create handouts, you are exporting to Word so you can manipulate/design the handouts before printing.  This option gives you more flexibility as to how you want the handouts to appear and exactly what you want to include, such as additional details.  This option also gives you the ability to automatically update the handouts if changes are made to the presentation.  Below are the step by step instructions for creating handouts using the export option. Continue reading “Creating Handouts Using the Export Option”

Taking Linked Notes within OneNote

Learn about taking Linked Notes within OneNote, linking them with Word, PowerPoint, Internet Explorer and other OneNote pages.

Using Linked Notes allows you to dock OneNote to a side of your screen so you can work within other applications on the other side.  This gives you the capability to automatically link your notes to what you’re looking at.  Linked Notes works with Internet Explorer, Word 2016, PowerPoint 2016 and other OneNote 2016 pages.  Below are the instructions for taking linked notes within OneNote. Continue reading “Taking Linked Notes within OneNote”

Converting PDF to Word for Mac

Learn how to use the Nuance PDF Converter for Mac to assist with converting PDF to Word for Mac.

Nuance PDF Converter for Mac

Nuance PDF Converter for Mac allows you to easily convert PDF filed into various formats, including Word, WordPerfect, Excel PowerPoint and text, to name a few.  Below are the step by step instructions for using Nuance PDF Converter for Mac – Converting PDF to Word for Mac. Continue reading “Converting PDF to Word for Mac”

Word Line Numbering

Learn how to utilize the Word Line Numbering feature on your documents, including line numbers to the entire document, section(s) or pages as well as removing and change the options.

When you are working with various types of documents (such as scripts or legal contracts), you may need to number your lines.  Word can automatically count the lines in a document and display the appropriate number beside each line of text.  By default, Word numbers every line in a document (except those in tables, footnotes, endnotes, text boxes, and headers and footers).  However, you can choose which line numbers to display, or what interval to display at.  To view line numbers, you must be in Print Layout View.  Below are the step by step instructions for using the Word Line Numbering feature.  Information:  The same steps apply whether you are using Word 2016 for Mac or Windows.

 Note:  Tables and figures are counted as one line each.  A text box is counted as one line if it is positioned in line with the text on the page.  If the text on the page wraps around the text box, the lines of the text on the page are counted.  The lines of text inside a text box are not counted. Continue reading “Word Line Numbering”

Comparing Word Documents Using Workshare Compare

Learn how to use Workshare Compare to run a document comparison of two Word documents.

Workshare Compare is a powerful document comparison tool.  You can compare Microsoft Word documents, RTF files and PDF files.  Within Word, you have the ability to compare all content including images, tables and embedded Microsoft Excel tables.  Below are the step-by-step instructions for comparing Word documents Using Workshare Compare. Continue reading “Comparing Word Documents Using Workshare Compare”

Word 2016 Formatting Diagnostics

Learn how to use the various Word diagnostic tools to troubleshoot formatting and style problems within your documents.

Creating documents from multiple sources and collaborators can become cumbersome and problematic very quickly.  This can become even more difficult if each source and collaborator is using their own styles and formatting options.  Many issues can arise when trying to meld all the different pieces into one cohesive and stylized document.  Styles may not appear to be loading properly and formatting may look different between paragraphs. Continue reading “Word 2016 Formatting Diagnostics”

Word 2016 Tab/Ribbon and Backstage Commands (Shortcut Keys)

Learn the various Word 2016 commands (shortcut keys) for the Tab/Ribbons and Backstage.

Many people prefer to use shortcut keys or commands instead of always having to use the mouse to navigate the tabs and ribbons within the Microsoft office programs.  To assist you, I’ve compiled a listing of the Tab/Ribbon and backstage command for Word 2016. Continue reading “Word 2016 Tab/Ribbon and Backstage Commands (Shortcut Keys)”

Creating and Updating a Table of Contents in Word

Learn how to create and update a Table of Contents in Word.

Many Word documents require a table of contents be added to them. Word allows you to add a table of contents (TOC) by either using the Heading Styles or by marking selected text to be added to the TOC. The easiest way to create a TOC is to use the heading styles.  This feature allows you to quickly update the TOC anytime with just a few key strokes.  Below are the step-by-step instructions for creating and updating a TOC using the Heading Styles. Continue reading “Creating and Updating a Table of Contents in Word”

Creating a Footnote Continuation Notice in Word

Learn how to create a footnote continuation notice for footnotes that extend onto a second page.

If a footnote is too long to fit on a page, a footnote continuation notice can be created to let readers know that it is continued on the next page. Below are the step-by-step instruction for creating a continuation notice. NOTE:  The steps can also be applied to creating a continuation notice for endnotes. Continue reading “Creating a Footnote Continuation Notice in Word”

How to Add, Remove and Customize Word Watermarks

Learn how to add and remove Word watermarks as well as create and save custom ones.

How to Add, Remove and Customize Word Watermarks

When you collaborate on Word documents with others or are routing drafts of documents, you may want to mark the document as draft or private with a watermark.  This allows the recipient to see at a glance the type of document it is. Word automatically applies the watermark to every page except a designated cover page. Continue reading “How to Add, Remove and Customize Word Watermarks”