Tag: Outlook

Managing Outlook Meeting Details within OneNote

Learn about Managing Outlook Meeting Details within OneNote.

You can keep your Outlook meeting notes easily (and consistently) within OneNote.  Using this feature also allows you to include all the details pertaining to the Outlook meeting.  Using this feature will give you links to the meeting within Outlook as well as email links to the meeting attendees for quick and easy follow up.  Below are the step by step instructions for managing Outlook meeting details within OneNote. Continue reading “Managing Outlook Meeting Details within OneNote”

Creating Outlook Groups

In this entry, you will learn the process for creating Outlook groups, allowing for easy collaboration with team members.

Groups come in handy when you need to collaborate with individuals within your organization on projects.  They give you an extra layer of cohesiveness that just sending emails and documents do not.  But before we get started, let’s make sure you understand what a group is compared to a contact group.  Please remember, groups are not the same as contact groups.  Contact groups were previously known as distribution lists and are used for distributing information to lists of recipients.  Whereas, groups have a shared workspace for e-mail, conversations, files and calendar events where group members can collaborate and access information.  Below are the step-by-step instructions for creating Outlook groups. Continue reading “Creating Outlook Groups”

Add Outlook Meeting Details to OneNote

Learn how to add your Outlook meeting details to OneNote for note taking.

In order to give your notes a consistent look and to also include all the details pertaining to the meeting, you can add your Outlook meeting details to OneNote.  Using this feature will give you links to the meeting within Outlook as well as email links to the meeting attendees for quick and easy follow up.  Below are the step-by-step instructions for adding your Outlook meeting details to OneNote. Continue reading “Add Outlook Meeting Details to OneNote”

Creating Recurring Appointments

Learn how to create recurring appointments in Outlook 2016.

Outlook’s recurring appointment feature allows you to quickly and easily create repeated appointments from a single point. So, if you’ve got weekly meetings, monthly updates or a dinner with friends the first Saturday of the month you can easily add them to your calendar with a few keystrokes.  Below are the step-by-step instructions for creating recurring appointments. Continue reading “Creating Recurring Appointments”

KeyTips – Using the Keyboard to Access the Office Ribbons

Learn how to use KeyTips to access Office Ribbon commands via the keyboard.

KeyTips / Access Keys

Access keys are shortcut keys that give you access to the ribbon commands without using your mouse.  Once you press the ALT key, KeyTips appear over each command available in the current view, including the Quick Access Toolbar.  Depending on which letter you press, you may be shown additional KeyTips. Continue reading “KeyTips – Using the Keyboard to Access the Office Ribbons”

Creating a Task from an Outlook E-Mail Message

Learn how to create an Outlook 2016 task from an e-mail message.

You can quickly and easily create an Outlook task from an e-mail message you have received, without having to retype the information and leaving the original message intact. Below are the step-by-step instructions for the creating the task. Continue reading “Creating a Task from an Outlook E-Mail Message”

Outlook 2016 Dock the Peek Feature

Learn how to keep Outlook 2016 Tasks and Calendar always in view by using the Dock the Peek feature.

Outlook 2016 has a “Dock the Peek” feature for keeping your tasks and calendar always in view.  This can come in handy as you are working on emails, setting other tasks and setting up meetings.  It is also great for the fast glance at your day view.  Below are the step-by-step instructions for setting your Tasks and Calendar in a sidebar on the left of your Reading Pane. Continue reading “Outlook 2016 Dock the Peek Feature”

Creating & Printing a Blank Outlook 2016 Calendar

Learn how to create and print a blank Outlook 2016 Calendar.

There are times when you quickly need a clean calendar for a specific period of time and you don’t want to use your Outlook calendar with all your meetings and appointments listed.  The quickest and easiest way to get a blank calendar to to set it up in Outlook.  Once you’ve set it up, it’s always available and gives you the flexibility to choose the period for which you need it.  Below are the step-by-step instructions of creating and printing a blank Outlook 2016 calendar. Continue reading “Creating & Printing a Blank Outlook 2016 Calendar”

Creating an E-mail Signature in Outlook 2016

Learn how to create an e-mail signature.

Creating an E-Mail Signature

Outlook gives you the capability to create signatures to add to your e-mail messages.  With this capability, comes the flexibility to create multiple signatures to be used for specific types of messages — business, client specific, casual, replies, etc.  Below are the step-by-step instructions for creating an e-mail signature. Continue reading “Creating an E-mail Signature in Outlook 2016”