Clear All Formatting from Selected Text

When you are applying new styles to an already styled Word document, sometimes the results are not what they should be. The reason for this is that, at times, when applying a new style, it does NOT overwrite all the existing style/formatting information causing the text to not match the applied style. I have had this happen when working with documents received from other parties. And, setting the text to Normal style before applying the new style does not always work. Instead of deleting the text and starting over, you can clear all formatting from the selected text before applying your style. Below are the step-by-step instructions for two options to clear all formatting from selected text.

Steps using the Clear Formatting Button

  1. Select the text to be reset to the normal, unformatted text.
  2. Click Home tab.
  3. Click (clear formatting button), in the Font group.
  4. The text is now reset to the normal, unformatted text so you can cleanly apply any new style/formatting.

Steps using the Clear All Button

  1. Select the text to be reset to the normal, unformatted text.
  2. Click Home tab.
  3. Click , in the Styles group, to open the Styles pane.
  4. Navigate to the top of the Styles pane and click Clear All.
  5. The text is now reset to the normal, unformatted text so you can cleanly apply any new style/formatting.

For additional information on troubleshooting style/formatting issues, please take a look at my Word 2016 Formatting Diagnostics article or my You Tube videos – Word 2016 Style Inspector and Word 2016 Reveal Formatting. They contain steps/tips for using Word’s Reveal Codes and Style Inspector. They also include information for utilizing the Status Bar for troubleshooting. Click here for the video demonstration of the Clear All Formatting steps.

If you have any questions, or would like further information on Word Document Views please leave me a comment. Thank you.