Sharing Your Outlook Calendar via Email

Learn the steps necessary for Sharing Your Outlook Calendar via Email.

Outlook allows you to share your calendar with users via email.  This feature makes it quick and easy to schedule meetings with others.  NOTE:  Any items marked as private will not be shared on the calendar.  Below are the step by step instructions for sharing your Outlook calendar via email.

  1. Make sure any appointments you do not wish to share are marked as private.
  2. Access your calendar by clicking the Calendar icon.Sharing Your Outlook Calendar via Email
  3. Click the Home tab and click E-Mail Calendar in the Share group.Sharing Your Outlook Calendar via Email
  4. The Send a Calendar via Email dialog box will open along with a blank email message.Sharing Your Outlook Calendar via Email
  5. Click the Calendar down arrow to select the appropriate Calendar from your list of calendars.Sharing Your Outlook Calendar via Email
  6. Click the Date Range down arrow to select the appropriate date range. NOTE:  Click Specify dates to choose a specific date range.Sharing Your Outlook Calendar via Email
  7. Click the Detail down arrow to select the amount of details to show –
    1. Availability only – No details will be shown, only the type of availability.
    2. Limited details – Includes the availability and subjects of calendar items only.
    3. Full details – Includes the availability and full details of calendar items.Sharing Your Outlook Calendar via Email
  8. Click the Show button to set advanced features.Sharing Your Outlook Calendar via Email
  9. Check the Include details of items marked private box to include private items.
  10. Check the Include attachments within calendar items to include any attachments.Sharing Your Outlook Calendar via Email
  11. Click the Email Layout down arrow to select either the Daily schedule or List of events.Sharing Your Outlook Calendar via Email
  12. Once you have set the needed options, click the OK button.Sharing Your Outlook Calendar via Email
  13. The calendar is added as an .ics attachment as well as added to the email body.
  14. Fill in the remaining email items and click Send.

Outlook 2016 Dock the Peek Feature

Learn how to keep Outlook 2016 Tasks and Calendar always in view by using the Dock the Peek feature.

Outlook 2016 has a “Dock the Peek” feature for keeping your tasks and calendar always in view.  This can come in handy as you are working on emails, setting other tasks and setting up meetings.  It is also great for the fast glance at your day view.  Below are the step-by-step instructions for setting your Tasks and Calendar in a sidebar on the left of your Reading Pane. Continue reading “Outlook 2016 Dock the Peek Feature”

Creating & Printing a Blank Outlook 2016 Calendar

Learn how to create and print a blank Outlook 2016 Calendar.

There are times when you quickly need a clean calendar for a specific period of time and you don’t want to use your Outlook calendar with all your meetings and appointments listed.  The quickest and easiest way to get a blank calendar to to set it up in Outlook.  Once you’ve set it up, it’s always available and gives you the flexibility to choose the period for which you need it.  Below are the step-by-step instructions of creating and printing a blank Outlook 2016 calendar. Continue reading “Creating & Printing a Blank Outlook 2016 Calendar”