Quick Ways to Organize OneNote Notes

Learn how to Organize OneNote Notes with subpages and table of contents for easier navigation.

OneNote Notes are a great tool for collection your thoughts and information for various work projects and personal plans.  However, it can become very cumbersome if the vast amounts of data collected are not kept organized.  I’ve collected a few quick ways to you can organize your notes to ensure you can quickly and easily find your information when needed.  Below are the step-by-step instructions for various quick ways to organize OneNote Notes.

Working with Pages and Subpages

OneNote give you the capability to organize your notes within pages and subpages.  This allows you to group like information within subpages for easier viewing. EXAMPLE: VLBTechEd OneNote Notes Organization Image 1

  1. Once you’ve added a few pages to you notebook, you can start creating your subpages.VLBTechEd OneNote Notes Organization Image 2
  2. If you have not done so already, create your main pages which will “hold” the subpages. VLBTechEd OneNote Notes Organization Image 3
  3. Move the pages under the appropriate main pages by highlighting and dragging. VLBTechEd OneNote Notes Organization Image 4
  4. Drag the subpages to the left to indent. NOTE:  You can have two levels of subpages.VLBTechEd OneNote Notes Organization Image 5
  5. Main pages can be expanded and collapsed using the arrow to the right of the page tab. VLBTechEd OneNote Notes Organization Image 6
Creating a Table of Contents

Having a large amount of data housed within many sections, pages and subpages in your Notebook can become hard to navigate and manage. A great feature to manage and quickly navigate through the information is to set up a table of contents. The table of contents is created using hyperlinks to sections, section groups, pages and subpages. EXAMPLE: VLBTechEd OneNote Notes Organization Image 7

  1. Create a section called Table of Contents. NOTE:  The table of contents can be created anywhere within your notebook.  For example, if prefer, you can create a TOC for each section.VLBTechEd OneNote Notes Organization Image 8
  2. Type the appropriate title for your table of contents in the newly created untitled page. VLBTechEd OneNote Notes Organization Image 9
  3. If you are including sections in your TOC, right-click the first section tab under the Table of Contents page, then select Copy Link to Section. Or if you are including pages only, right-click on the first page and select Copy Link to Page. VLBTechEd OneNote Notes Organization Image 11
  4. Navigate to the Table of Contents page and place the cursor where you want the link to appear.
  5. Press CTRL + V to past the link. VLBTechEd OneNote Notes Organization Image 11
  6. Continue adding links using the above steps. Remember, you can indent to align your section groups, sections, pages and subpages within your table of contents. VLBTechEd OneNote Notes Organization Image 12

To learn more about Office applications, please check out my courses at vlbteched.teachable.com.

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