Working with Outlook’s Junk E-mail Feature

Learn about working with Outlook’s Junk E-mail Feature, including utilizing the various options as well as marking e-mail messages as Not Junk.,

The Outlook Junk E-mail Filter doesn’t stop delivery of junk e-mail messages; it moves the suspected spam to the Junk E-mail folder.  By default, the junk e-mail filter is turned on and the protection level is set to No Automatic Filtering.  While the Junk E-mail Filter checks your incoming messages automatically, Junk E-mail Filer Lists let you control what is considered spam.  You can add names, e-mail addresses and domains to these lists so that the filter doesn’t check messages from sources you trust, and blocks messages that arrive from specific e-mail address and domains you don’t know or trust.  Below are the step by step instructions for working with Outlook’s Junk E-mail Filter, including using the various options and removing messages from the junk filter. Continue reading “Working with Outlook’s Junk E-mail Feature”

Working with Word Tab Stops

Learn about working with Tab Stops – Using the Ruler to create, edit and remove tab stops. Using the Tabs Dialog box to create, edit and remove tab stops. Editing and Removing default tab stops.

Word offers you various functions when working with Word tab stops.  You can work with Words default tab stops or you can create new ones as well as edit tab stops manually or via the ruler.  Below, are the steps by step instructions for creating, editing and removing tab stops manually and via the ruler.  I’ve also included the instructions for removing and changing Words default tab stops. Continue reading “Working with Word Tab Stops”

Custom Dictionary

Learn how to edit the Custom Dictionary within the Office Products.

The spell check feature compares the words within your documents with the words within the main Office dictionary.  This dictionary contains most of common words but it may not contain some proper names, technical terms, acronyms and capitalizations.  To combat this issue, you can add words and capitalizations to a custom dictionary to prevent the spell check feature from flagging them as misspelled.  The custom dictionary applies to Office 2016 – Word, Excel, Outlook and PowerPoint, however the steps may differ slightly.  Below are the step by step instructions for editing a Custom Dictionary in Word. Continue reading “Custom Dictionary”

Word Save Options

Learn how to set the various Word Save Options. The skills learned here can also be utilized in Excel and PowerPoint.

The Word Options dialog box is where you can add and change Word settings used within your documents, set your personal information (metadata) stored with the document and any preferences you wish to set.  The Word Save Options specifically work with the variables used when saving your documents, such as the format to use when saving, how often to save AutoRecover, AutoRecover file locations, Default local file location, etc.  Similar Save Options are available in Excel and PowerPoint as well.

Below are the step by step instructions for accessing and change the Word Save Options. Continue reading “Word Save Options”

Excel Custom Lists

Learn about Excel Custom Lists — 1) Creating Custom Lists using the Options Feature; 2) Creating Custom Lists Using a Range of Cells; 3) Deleting Custom Lists; 4) Using Custom Lists within Spreadsheets

Excel custom lists can be used to fill or sort data within the defined order.  By default, Excel provides s few built-in lists – Day of the Week and Day of the Month.  You can also create your own custom lists. Excel Custom Lists

Below are the step by step instructions for working with Excel Custom Lists, including Creating. Deleting and Using Custom Lists. Continue reading “Excel Custom Lists”

Using PowerPoint 2016 to Record Your Computer Screen

Learn the process for using PowerPoint 2016 to record your computer screen as part of your slide presentation or as an independent media file. Also learn how to trim the recorded video.

There may be times when you need to record steps or processes you are taking on your computer for a stand-alone demonstration or to incorporate into a Presentation.  Instead of purchasing expensive screen recording software, you have the option of using PowerPoint 2016 to record your computer screen.  Below are the step by step instructions for Using PowerPoint 2016 to Record your Computer Screen. Continue reading “Using PowerPoint 2016 to Record Your Computer Screen”

OneNote Pages and Subpages

Learn how to work with OneNote Pages and Subpages.

In OneNote 2016, you can add as much content as you want to a page.  However, to stay more organized and for easier reviewing, you can create additional OneNote Pages and Subpages.  Below are the step by step instructions for Adding, Deleting and Moving Pages, Creating Subpages as well as Expanding and Collapsing Subpages. Continue reading “OneNote Pages and Subpages”

Word Quick Keys

Learn various Word Quick Keys to save time when working in Word.

For this post, I want to give you various Word Quick Keys that have helped me work more efficiently and quickly.  These commands come in handy for those of you who prefer quick mouse or keyboard commands over mouse drags and tab/ribbon commands.  Below are the Word Quick Keys for Selecting Text, Creating Automatic Borders, Repeating your Last Command, Clearing Font Formats and Clearing Paragraph Formats.

Word Quick Keys for Selecting Text

  • Double-click a word to select the word
  • Triple-click a word to select the paragraph containing that word
  • Click in the left margin to select a line of text
  • Drag in the left margin to select multiple lines of text
  • Double-click in the left margin to select a paragraph
  • Triple-click in the left margin to select the entire document
  • Press Ctrl-A to select the entire document
  • To select multiple blocks of text, select the first block, hold down the Ctrl key and select the additional blocks of text

Create Automatic Borders

Type the following characters and press Enter to insert the specified borders quickly –

— (3 hyphens) will insert –Word Quick Keys Image 1

=== (3 equal signs) will insert –Word Quick Keys Image 2

___ (3 underscores) will insert –Word Quick Keys Image 3

*** (3 asterisks) will insert –Word Quick Keys Image 4

Repeat Your Last Command

To repeat the last action taken, whether inserting a symbol, formatting text or paragraphs, etc., press the F4 key.

Clear Font Formats

To clear any font formats (for example, font size, bold, underline or font color) that have been applied to text, select the text and press CTRL+Spacebar.

Clear Paragraph Formats

To clear any paragraph formats (for example, bullets or numbering, borders and shading or indenting) that have been applied to text, select that text and press CTRL+Q.

Working with Page Breaks

Learn about Working with Page Breaks and the options available.

Page Breaks allow you to control how and where you data breaks across pages, whether you are setting manual breaks or setting options for pagination.  Below are the step by step instructions for working with page breaks. Continue reading “Working with Page Breaks”

Creating a Table of Contents in Nuance Power PDF Advanced

Learn the steps necessary for Creating a Table of Contents in Nuance Power PDF Advanced.

Nuance Power PDF Advanced makes it easy to assemble multiple files into one PDF file and to create an expandable table of contents.  Below are the step by step instructions for Creating a Table of Contents In Nuance Power PDF Advanced. Continue reading “Creating a Table of Contents in Nuance Power PDF Advanced”