OneNote 2016 Shortcut Keys

Learn how to use the OneNote 2016 shortcut keys to access commands on the tabs/ribbons without using the mouse.

The OneNote 2016 shortcut keys allow you to maneuver through OneNote’s tabs and ribbons using the keyboard instead of the mouse.  To assist you, I’ve compiled a listing of the OneNote 2016 shortcut keys for the tabs/ribbons.

File Tab / Backstage

The File tab works differently than any of OneNote’s other ribbon tabs as it does not give a set of commands on the ribbon.  Instead, when you click File, you are taken to the area that Microsoft calls the “backstage.”  This is the area where you work with OneNote as a whole, rather than individual changes within the OneNote.  This tab contains many of the common file tasks, including opening and creating new notebooks, printing, setting options, and exporting to a different file format.   Information: The circled arrow in the top left corner of the backstage screen will return you to your page. onenote-shortcut-keys-image-1

File tab / backstage commands
Action Ribbon location Keyboard shortcut
        Access the File tab File tab ALT + F
1.       Info – Account information File tab > Information ALT + F, I
2.       New – Create a new Notebook File tab > New ALT + F, N
3.       Open – Open a Notebook File tab > Open ALT + F, O
4.       Print – Print the selected item File tab > Print ALT + F, P or CTRL + P
5.       Share – Share the selected Notebook File tab > Share ALT + F, H
6.       Export – Export the selected Page, Section or Notebook to another format File tab > Export ALT + F, S
7.       Send – Send as email or attachment, PDF, Word or Blog File tab > Send ALT + F, D
8.       Account — Manage your Office, Windows and One Drive accounts File tab > Account ALT +F, Y2
9.       Options – Customize the way OneNote looks and functions, including the commands available on the ribbons. File tab > Options ALT + F, T
10.   Feedback File tab > Feedback ALT + F, K
Home Tab

The Home tab contains the most used functions/features.  It contains the options to apply formatting and styles to text, cut and paste as well as work with tags within your page.  The Home tab contains six groups – 1-Clipboard, 2-Basic Text, 3-Styles, 4-Tags, 5-Email and 6Meetings. onenote-shortcut-keys-image-2

Home tab commands
Action Ribbon location Keyboard shortcut
Go to Home tab Home tab ALT + H
Copy selection to the clipboard Home tab > Clipboard group > Copy ALT + H, C or CTRL + C
Delete selection and copy it to the clipboard Home tab > Clipboard group > Cut ALT + H, X or CTRL + X
Paste from the clipboard Home tab > Clipboard group > Paste CTRL +V
Paste from the clipboard and keep source formatting Home tab > Clipboard group > Paste Option > Keep Source Formatting ALT + H, VK
Paste from the clipboard and keep merge formatting Home tab > Clipboard group > Paste Option > Merge Formatting ALT + H, VM
Paste from the clipboard and keep text only Home tab > Clipboard group > Paste Option > Keep Text Only ALT + H, VT
Paste Picture from the clipboard Home tab > Clipboard group > Paste Option > Paste Picture ALT + H, VU
Format Painter Home tab > Clipboard group > Format Painter ALT + H, FP
Format text (font, size, bold, italic, underline, color, highlighting, etc.) Home tab > Basic Text group Bold:
CTRL + B or
ALT + H, 1
Italic:
CTRL + I or
ALT + H, 2
Underline:
CTRL + U or
ALT + H, 3
Strikethrough:
ALT + H, 4
Subscript:
ALT + H, 5
Highlight Text:
ALT + H, I
Font Color:
ALT + H, FC
Font:
ALT + H, FF
Font Size:
ALT + H, FS
Format paragraph (line spacing, left/right alignment, indenting, bulleted/numbered lists, etc.) Home tab > Basic Text group Bullets:
ALT + H, U
Numbering:
ALT + H, N
Decrease Indent:
ALT + H, AO
Increase Indent:
ALT + H, AI
Paragraph Alignment Options:
ALT H + P
Left Align:
ALT + H, PL
Center Align:
ALT + H, PC
Right Align:
ALT + H, PR
Paragraph Spacing Options:
ALT + H, PP
Clear all formatting Home tab > Basic Text group > Erase ALT + H, E
Delete selected item Home tab > Basic Text group > Delete ALT + H, D
Apply preset styles for normal text, heading, etc. Home tab > Styles group > Styles ALT + H, L
Apply tags to selected text Home tab > Tags group ALT + H, T
Apply To Do tag to selected text Home tab > Tags group > To Do Tags ALT + H, B
Find tags Home tab > Tags group > Find Tags ALT + H, G
Apply Outlook tasks Home tab > Tags group > Outlook Tasks ALT + H, O
Email page Home tab > Email group > Email Page ALT + H, M1
Email meeting details Home tab > Meetings group > Meeting Details ALT + H, M2
Insert tab

The Insert tab provides additional functions for things you may need to insert into a page, such as tables, pictures, recordings, links, time stamps, symbols, etc.  The Insert tab contains ten groups – 1-Insert, 2-Tables, 3-Files, 4-Images, 5-Media, 6-Links, 7-Recording, 8-Time Stamp, 9-Pages, and 10-Symbols. onenote-shortcut-keys-image-3

Insert tab commands
Action Ribbon location Keyboard shortcut
Go to the Insert tab Insert tab ALT + N
Insert spacing Insert tab > Insert group > Insert Space ALT + N, N
Insert table options Insert tab > Tables group > Table Insert Table:
ALT + N, T1
Insert New Excel Spreadsheet:
ALT + N, TN
Insert file printout Insert tab > Files group > File Printout ALT + N, O
Insert file attachment Insert tab > Files group > File Attachment ALT + N, F
Insert spreadsheet options Insert tab > Files group > Spreadsheet Existing Excel Spreadsheet:
ALT + N, XE
New Excel Spreadsheet
ALT + N, XN
Insert screen clipping Insert tab > Images group > Screen Clipping ALT + N, R
Insert pictures Insert tab > Images group > Pictures ALT + N, P
Insert online pictures Insert tab > Images group > Online Pictures ALT + N, L
Insert online video Insert tab > Media group > Online Video ALT + N, J
Insert a link Insert tab > Links group > Link ALT + N, H
Insert and record audio Insert tab > Recording group > Record Audio ALT + N, A
Insert and record video Insert tab > Recording group > Online Video ALT + N, V
Insert date stamp Insert tab > Time Stamp group > Date ALT +N, C
Insert time stamp Insert tab > Time Stamp group > Time ALT +N, I
Insert date and time stamp Insert tab > Time Stamp group > Date & Time ALT +N, D
Insert page templates Insert tab > Pages group > Page Templates ALT + N, G
Insert equation Insert tab > Symbols group > Equation ALT + N, E
Insert symbol Insert tab > Symbols groups > Symbol ALT + N, U
Draw tab

The draw tab gives you functions for inserting drawings and provides various commands to create graphics, change colors and styles.  The design tab contains 4 groups – 1-Tools, 2-Shapes, 3-Edit and 4-Convert. onenote-shortcut-keys-image-4

Draw tab commands
Action Ribbon location Keyboard shortcut
Go to Draw tab Draw tab ALT + D
Select object or type text Draw tab > Tools group > Type ALT + D, T
Lasso Select Draw tab > Tools group > Lasso Select ALT + D, L
Eraser Draw tab > Tools group > Eraser ALT + D, E
Pen options Draw tab > Tools group > Pens Pens
ALT + D, P
Pen Mode:
ALT + D, PP
Set color and thickness of shapes and strokes Draw tab > Tools group > Color & Thickness ALT + D, C
Draw with touch Draw tab > Tools group > Draw with Touch ALT + D, W
Draw shapes Draw tab > Shapes group > Shapes ALT + D, S
Insert space Draw tab > Edit group > Insert Space ALT + D, N
Delete selected item Draw tab > Edit group > Delete ALT + D, D
Arrange objects Draw tab > Edit group > Arrange ALT + D, A
Rotate selected picture, drawing or shape Draw tab > Edit group > Rotate ALT +D, R
Convert to ink Draw tab > Convert group > Ink to Text ALT + D, X
Convert ink to math Draw tab > Convert group > Ink to Math ALT + D, M
History Tab

The History tab contains commands that assist you with reading changes, versioning, and reviewing edits by authors.  The History tab contains three groups – 1-Unread, 2-Authors, and 3-History. onenote-shortcut-keys-image-5

History tab commands
Action Ribbon location Keyboard shortcut
Go to the history tab History tab ALT + S
Jump to the next page with unread notes in this notebook History tab > Unread group > Next Unread ALT + S, N
Mark as read options History tab > Unread group > Mark as Read Mark notebook as read:
ALT + S, K
Show unread changes in this notebook:
ALT + S, S
Recent edits options History tab > Authors group > Recent Edits ALT + S, E
Find changes by author History tab > Authors group > Find by Author ALT + S, F
Toggle to hide or show other authors’ initials next to their changes in this notebook History tab > Authors group > Hide Authors ALT + S, A
Page version options History tab > History group > Page Versions ALT + S, V
Notebook recycle options History tab > History group > Notebook Recycle Bin Recover deleted sections or pages:
ALT + S, B
Empty Recycle bin
ALT + S, E
Disable history for this notebook:
ALT + S, D
Review Tab

The Review tab contains commands to proof, translate, and password protect.  The Review tab contains four groups – 1-Spelling, 2-Language, 3-Section and 4-Notes. onenote-shortcut-keys-image-6

Review tab commands
Action Ribbon location Keyboard shortcut
Go to the Review tab Review tab ALT + R
Spell check Review tab > Spelling group > Spelling ALT + R, S
Research Review tab > Spelling group > Research ALT + R, R
Thesaurus Review tab > Spelling group > Thesaurus ALT + R, E
Translate text to a different language Review tab > Language group > Translate ALT + R, L
Choose the language for proofing tools Review tab > Language group > Language ALT + R, U
Password protect this section Review tab > Section group > Password ALT + R, P
Take notes that automatically link to Word documents, PowerPoint presentations or web pages that you have open Review tab > Notes group > Linked Notes ALT + R, N
View Tab

The View tab contains commands to change the views such as full page and dock to desktop, zooming in and out and splitting the window.  The View tab contains four groups – 1-Views, 2-Page Setup, 3-Zoom and 4-Window. onenote-shortcut-keys-image-7

View tab commands
Action Ribbon location Keyboard shortcut
Go to the View tab View tab ALT + W
Switch normal view View tab > Views group > Normal View ALT + W, A
Switch to full page view View tab >Views group > Full Page View ALT + W, F
Dock to desktop View tab > Views group > Dock to Desktop ALT + W, D
Change the color of the page View tab > Page Setup group > Page Color ALT + W, PC
Add rule lines or gridlines to this page View tab > Page Setup group > Rule Lines ALT + W, R
Toggle to Show or hide the page’s title View tab > Page Setup group > Hide Page title ALT + W, T
Change the paper and margin size View tab > Page Setup group > Paper Size ALT + W, PS
Zoom out View tab > Zoom group > Zoom Out ALT + W, W
Zoom in View tab > Zoom group > Zoom In ALT + W, E
Specify the zoom level View tab > Zoom group > (type percent to zoom) ALT + W, Q
View the document to 100% View tab > Zoom group > 100% ALT + W, 1
Zoom the document so that the width of the page matches the width of the window View tab > Zoom group > Page Width ALT + W, I
Open a second window for your document so you can work in different places at the same time View tab > Window group > New Window ALT + W, N
Open a new OneNote window and anchor it to the side of your desktop View tab > Window group > New Docked Window ALT + W, C
New quick note View tab > Window group > New Quick Note ALT + W, U
Keep this window always on top View tab > Window group > Always on Top ALT + W, O

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