KeyTips – Using the Keyboard to Access the Office Ribbons

Learn how to use KeyTips to access Office Ribbon commands via the keyboard.

KeyTips / Access Keys

Access keys are shortcut keys that give you access to the ribbon commands without using your mouse.  Once you press the ALT key, KeyTips appear over each command available in the current view, including the Quick Access Toolbar.  Depending on which letter you press, you may be shown additional KeyTips.

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Using access keys:

  1. Press ALT.
  2. Press the letter shown in the square KeyTip that appears over the ribbon command that you want to use.
  3. Continue pressing the corresponding KeyTips until you reach the command needed. Note:  You can cancel the action you’re taking and hide the KeyTips by pressing and releasing the ALT key or pressing ESC.

OR

  1. Press DOWN ARROW (↓) to move into the ribbon tab that you selected, and then use the ARROW keys (← ↑ → ↓) to navigate to the command you need.
  2. Use the TAB or ARROW keys to move to the various commands within the ribbon tab.  Note:  Some commands cannot be accessed with an arrow key.

If the command is a standard button, press the SPACEBAR or ENTER key to activate the command you need.

If the command is a split button (it opens a menu of more options), press ALT + DOWN ARROW (↓) to move through the available options and then press the SPACEBAR or ENTER key to select the needed option.

To learn more about Office applications, please check out my courses at vlbteched.teachable.com.

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