Creating Recurring Appointments

Learn how to create recurring appointments in Outlook 2016.

Outlook’s recurring appointment feature allows you to quickly and easily create repeated appointments from a single point. So, if you’ve got weekly meetings, monthly updates or a dinner with friends the first Saturday of the month you can easily add them to your calendar with a few keystrokes.  Below are the step-by-step instructions for creating recurring appointments.

Shortcut Key

CTRL + SHIFT + A

Creating Recurring Appointment from the Calendar App
  1. Click the Home tab.
  2. Click New Appointment in the New group. VLBTechEd Outlook Recurring Appointments Image 1
  3. The New Appointment dialog box opens.VLBTechEd Outlook Recurring Appointments Image 2
  4. Click the Appointment tab, if not already selected. VLBTechEd Outlook Recurring Appointments Image 3
  5. Click Recurrence from the Options group. VLBTechEd Outlook Recurring Appointments Image 4
  6. The Appointment Recurrence dialog box opens. VLBTechEd Outlook Recurring Appointments Image 5
  7. Set the Appointment TimeStart (enter start time), End (enter end time), and Duration (length of appointment).
  8. Set Recurrence PatternDaily, Weekly, Monthly or Yearly.
  9. Set Range of recurrence  — No end date , End after (number of times the recurring appointment should occur), End by  (date the recurring appointment should end by).
  10. Click OK to accept the recurrence setting.
  11. The recurrence details are noted on the appointment. VLBTechEd Outlook Recurring Appointments Image 6
  12. Enter the Subject of the recurring appointment.
  13. Enter the Location of the recurring appointment.
  14. Type in the details of the recurring appointment within the appointment area.
  15. Click the Appointment Series tab, if not already selected.
  16. Click Save & Close from the Actions group.VLBTechEd Outlook Recurring Appointments Image 7

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