Creating Handouts Using the Export Option

Learn the steps for creating PowerPoint handouts customizable within Word.

Creating handouts is not the same as printing handouts.  With printing, you select the handout option and it will print the selected slides to use as handouts as is.  When you create handouts, you are exporting to Word so you can manipulate/design the handouts before printing.  This option gives you more flexibility as to how you want the handouts to appear and exactly what you want to include, such as additional details.  This option also gives you the ability to automatically update the handouts if changes are made to the presentation.  Below are the step by step instructions for creating handouts using the export option.

  1. Open the PowerPoint Presentation you need to create handouts for.
  2. Click the File tab.
  3. Click Export.Creating Handouts Using the Export Option
  4. The Export options will appear. Click Create Handouts.Creating Handouts Using the Export Option
  5. Navigate to the right side of the screen and click the Create Handouts button.Creating Handouts Using the Export Option
  6. The Send to Microsoft Word dialog box will open.Creating Handouts Using the Export Option
  7. Under Page layout in Microsoft Word, choose the Page layout you want to use.
  8. Go to the Add slides to Microsoft Word document area and choose either Paste or Paste link.
    • Paste – Will paste a copy of your slides into the Word document.
    • Paste link – Will paste a link of your slides into the Word document. NOTE:  This option will automatically update your Word handouts anytime you update your PowerPoint Presentation.  
  9. Once you have set your options, click OK.Creating Handouts Using the Export Option
  10. PowerPoint will export your slides into Word.Creating Handouts Using the Export Option
  11. You can modify the document as needed.Creating Handouts Using the Export Option

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