Creating an E-mail Signature in Outlook 2016

Learn how to create an e-mail signature.

Creating an E-Mail Signature

Outlook gives you the capability to create signatures to add to your e-mail messages.  With this capability, comes the flexibility to create multiple signatures to be used for specific types of messages — business, client specific, casual, replies, etc.  Below are the step-by-step instructions for creating an e-mail signature.

  1. Create a new e-mail message.
  2. Click on the Message tab.
  3. Click Signatures from the Include group.
  4. From the drop down, click signatures.E-mail Signature Image 1
  5. The Signatures and Stationery dialog box will open. Click New under Select signature to edit.
    E-mail Signature Image 2
  6. In the New Signature dialog box, type a name for this signature.E-mail Signature Image 3
  7. Click OK.
  8. Under Choose default signature, set the options as necessary.E-mail account – Type in the e-mail account to associate the signature with.E-mail Signature Image 4
  • E-mail account – Type in the e-mail account to associate the signature with.
  • New messages – Choose the signature to use with new e-mail messages. The default is none.
  • Replies/forwards – Choose the signature to use with messages you reply to or forward. The default is none.
  1. Under Edit signature, type the signature as you want it to appear.E-mail Signature Image 5
  • Formatting — You can edit the appearance of the text by using the formatting options available.
  • Business Card – This option allows you to add a business card set up in Outlook’s contacts.
  • Insert Picture – This option allows you to insert a picture into your signature.
  • Insert Hyperlink – This option allows you to insert a hyperlink into your signature.
  1. Once you have the signature setup as you want it to appear on your messages, click OK.

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