Outlook gives you the capability to create signatures to add to your e-mail messages. With this capability, comes the flexibility to create multiple signatures to be used for specific types of messages — business, client specific, casual, replies, etc. Below are the step-by-step instructions for creating an e-mail signature.
- Create a new e-mail message.
- Click on the Message tab.
- Click Signatures from the Include group.
- From the drop down, click signatures.
- The Signatures and Stationery dialog box will open. Click New under Select signature to edit.
- In the New Signature dialog box, type a name for this signature.
- Click OK.
- Under Choose default signature, set the options as necessary.E-mail account – Type in the e-mail account to associate the signature with.
- E-mail account – Type in the e-mail account to associate the signature with.
- New messages – Choose the signature to use with new e-mail messages. The default is none.
- Replies/forwards – Choose the signature to use with messages you reply to or forward. The default is none.
- Formatting — You can edit the appearance of the text by using the formatting options available.
- Business Card – This option allows you to add a business card set up in Outlook’s contacts.
- Insert Picture – This option allows you to insert a picture into your signature.
- Insert Hyperlink – This option allows you to insert a hyperlink into your signature.
- Once you have the signature setup as you want it to appear on your messages, click OK.
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