Create a Self-Running PowerPoint Presentation

Learn how to create a self-running PowerPoint presentation from start to finish, including — set up, recording, previewing (audio also), setting slide timings and turning various options off.

Setting up a Self-Running PowerPoint Presentation

There are times when you need to distribute a presentation for recipients to run on their own or to view from a kiosk.  For these options, you need to create a self-running PowerPoint presentation.  The steps below allow you to take any PowerPoint you have a create a self-running PowerPoint presentation.

  1. Click the Slide Show tab.
  2. Click Set Up Slide Show in the Set Up group. PPT Self-Running Presentation Image 1
  3. Choose the necessary options within the Set Up Show dialog box. PPT Self-Running Presentation Image 2
  4. Choose the appropriate Show type
    • Presented by speaker (full screen) – Gives control of the slide advancement to the people watching the slide show.
    • Browsed by an individual (window) – Slide show is presented in a window and the people watching the presentation do not have control over it.
    • Browsed at a kiosk (full screen) – The presentation is looped until the people watching press the ESC key.
  5. Select the appropriate Show options
    • Loop continuously until ‘ESC’ – This options keeps the presentation running continuously. It is automatically selected if you choose the Browsed at a kiosk (full screen) Show type option.
    • Show without narration – If you used the narration feature and need to present live, select this to turn off the narration.
    • Show without animation – If you included animation in your presentation and do not wish to use it during a specific show, select this option to turn off all animation.
    • Disable hardware graphics acceleration – Select this option to stop seeing the message requesting that you upgrade your graphics card or its drivers.
    • Pen color – Sets the pen color for drawing during the show. This option is only available when setting up the show to be presented by a speaker.
    • Laser Pointer color – Sets the laser pointer color.
  6. Select the appropriate Show slides option –
    • All – Select to show all slides (default).
    • From – Select to show a specific range of slides. Enter the range of slides to show.
    • Custom Show – Select the custom show to be used from the drop down. This option is greyed out unless you have created a custom show for this presentation.
  7. Select the appropriate Advance slides option –
    • Manually – Select if you are presenting live and wish to manually advance the slides instead of using any timings
    • Use timings, if present – Select this option for self-running presentations (default).
  8. Select the appropriate Multiple monitors option –
    • Slide show monitor – Select the monitor where the Slide Show will appear.
    • Resolution – Select the appropriate resolution.
    • User Presenter View — Check the Use Presenter View box if you want to use the Presenter View on your primary monitor.

Recording Your Slide Show

  1. Click the Slide Show tab.
  2. Click the down arrow on Record Slide Show in Set Up group.
  3. Choose one of the following –
    • Select Start Recording from Beginning – To start recording at beginning of presentation.
    • Start Recording from Current Slide – To start recording at the current slide.
    • Clear – To delete the narrations and timings.  Clear should be used with caution.  It is greyed out unless you have already recorded some slides. PPT Self-Running Presentation Image 3
  4. Check the options to use in the Record Slide Show dialog box –
    • Slide and animations timings – Records the time spent on each slide, including the timing for animation steps and any triggers on each slide.
    • Narrations, ink, and laser pointer – Records your voice as you go through your presentation. It also records any use of the pen, highlighter, eraser, and/or laser pointer. PPT Self-Running Presentation Image 4
  5. Click Start Recording. The Recording toolbar appears in the top left corner of the slide.PPT Self-Running Presentation Image 5
  6. Use the recording tool bar to do the following –
  • Go to the next slide. PPT Self-Running Presentation Image 6
  • Pause the recording. PPT Self-Running Presentation Image 7
  • Re-record the current slide.PPT Self-Running Presentation Image 8

Note:  If you are-recording your narration, PowerPoint will delete your previously recorded narration before you start recording again on the same slide.  The deletion includes the audio, ink, and laser pointer.

  1. To access ink, eraser, or laser pointer, right-click on the slide and click Pointer Options.
  • Laser Pointer
  • Pen (Click Ink Color to change the ink color)
  • Highlighter (Click Ink Color to change the ink color)
  • Eraser (Greyed out if you have not previously added ink to any slides) PPT Self-Running Presentation Image 9
  1. Right-click on the final slide and click End Show to end your recording. The recorded slide show timing is saved and the slide show appears in the Slide Sorter view with timings beneath each slide.  If you have recorded with narration, a sound icon will appear in the lower right corner of your slides.PPT Self-Running Presentation Image 10

Previewing Your Recorded Slide Show

  1. Click the Slide Show tab.
  2. Click From Beginning or From Current Slide in Start Slide Show group. PPT Self-Running Presentation Image 11
  3. At the end of the slide show, Swipe Forward or press ESC to return to PowerPoint program.

Previewing Your Audio Narration

  1. Return to Normal view.
  2. Click the sound icon in the lower right of the slide. PPT Self-Running Presentation Image 12
  3. Click Play. PPT Self-Running Presentation Image 13
  4. Click From Beginning or From Current Slide in Start Slide Show group.

Setting Your Slide Timings Manually

  1. Return to Normal view.
  2. Select the slide that you need to manually set the timing for.
  3. Click the Transitions tab.
  4. Set the Timing options in the Timing group on the Transitions tab. PPT Self-Running Presentation Image 14
  5. Enter a time in the Duration box to set how fast the transition goes. Set the number higher to make the transition go slower.

 Note:  Select both the On Mouse Click and the After check boxes if you want the next slide to appear either when you click the mouse or after the timing set, whichever comes first.

Turning Your Narrations, Ink, and Laser Pointer Off

Uncheck the Play Narrations box on the Slide Show tab. PPT Self-Running Presentation Image 15

Turning Your Slide Timings Off

Uncheck the Use Timings box on the Slide Show tab. PPT Self-Running Presentation Image 16

To learn more about Office applications, please check out my courses at vlbteched.teachable.com.

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