Changing the Spacing around the Footnote Separator Line

Learn the steps necessary to troubleshoot spacing issues around your Footnote Separator Line.

If you need to remove spacing around the footnote separator line , you must be cognizant of the many factors that play a role in determining this spacing.   First, if there is random extra spacing before the line separator on some of your pages, this can be caused by the paragraph pagination options. Second, the line spacing associated with the line separator can cause additional spacing.  And, third, additional spacing after the line separator can be caused by additional paragraph markers being included with the separator.  Below are the step-by-step instructions for troubleshooting and correcting this issue.

Paragraph Pagination

Check the paragraph pagination for the paragraphs around the line separator issue.  You may have Widow/Orphan control, Keep with next, Keep lines together or Page break before set.  These options can cause gaps at the end of your document.

  1. Click on the Home tab.
  2. Click the Paragraph Dialog Box launcher. VLBTechEd Word Footnotes Paragraph Dialog Box
  3. Select the Line and Page breaks tab.
  4. Navigate to the Pagination area to check and remove the options as necessary to correct your issue.VLBTechEd Word Footnotes Pagination Image
  5. Once completed, click OK.  NOTE:  If you need to remove the Widow/Orphan control from the entire document, you will need to modify the paragraph style you are using.
Separator Line Spacing

This change is made from the Footnote Separator options.

  1. Switch your document view to Draft.
  2. Click the References tab.
  3. Click Show Notes. This will bring up the footnote window at the bottom of your screen. VLBTechEd Word Footnotes Show Notes Image
  4. Click the drop down arrow next to All Footnotes and choose Footnote Separator. VLBTechEd Word Footnotes Footnote Separator
  5. Place your cursor on the separator line and right-click.
  6. Click Paragraph. VLBTechEd Word Footnotes Paragraph Image
  7. In the Spacing section, check the before and after options.  You may need to set them to 0, depending on if your spacing is off above or below the line separator. Also, try setting the Line Spacing to single, if it is not already set. VLBTechEd Word Footnotes Spacing Image
  8. Click OK.
  9. Set your document view back to Print Layout and verify this has corrected your spacing issues.
Additional Paragraph Markers
  1. Make sure your paragraph markers are turned on. IMAGE
  2. Switch your document view to Draft.
  3. Click the Reference tab.
  4. Click Show Notes. This will bring up the footnote window at the bottom of your screen. VLBTechEd Word Footnotes Show Notes Image
  5. Click the drop down arrow next to All Footnotes and choose Footnote Separator. VLBTechEd Word Footnotes Footnote Separator
  6. Remove any additional paragraph markers from the line separator. VLBTechEd Word Footnotes Additional Paragraph Markers
  7. Set your document view back to Print Layout and verify this has corrected your spacing issues.

I hope these steps were able to assist you in correcting any spacing issues you have with your footnote line separator.

To learn more about Office applications, please check out my courses at vlbteched.teachable.com.

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