Creating a SmartArt Organization Chart in Word 2016

Learn the steps necessary for creating a SmartArt Organization Chart in Word 2016.

Adding SmartArt, such as organization charts, is a great way to visually represent and organize your information within your document. Below are the step by step instructions for creating a SmartArt Organization Chart in Word 2016. Continue reading “Creating a SmartArt Organization Chart in Word 2016”

Word 2016 Shortcut Keys

Have access to an extensive list of Word 2016 shortcut keys.

Shortcut keys allow you to access tabs, ribbon commands, features, Quick Access Toolbar commands, etc. without having to remove your hands from the keyboard.  This allows you to continue typing seamlessly.  Many people prefer the use of shortcut keys over using the mouse.  Word includes an impressive amount of shortcut keys that are available for its many functions, features and commands.  I’ve included below an extensive list of Word 2016 shortcut keys.  The keys have been grouped by type and action. Continue reading “Word 2016 Shortcut Keys”

OneNote 2016 Taking Linked Notes

Learn how to take linked notes with OneNote 2016, utilizing Internet Explorer, Word 2016, PowerPoint 2016 and OneNote 2016.

Using Linked Notes allows you to dock OneNote to a side of your screen so you can work within other applications on the other side.  This gives you the capability to automatically link your notes to what you’re looking at and makes it much easier to take notes from the applications you’re reviewing.  Linked Notes works with Internet Explorer, Word 2016, PowerPoint 2016 and other OneNote 2016 pages.  Below are the step-by-step instructions for taking linked notes with Internet Explorer, Word 2016, PowerPoint 2016 and OneNote 2016. Continue reading “OneNote 2016 Taking Linked Notes”

Working with Formulas in Word Tables

Learn how to easily add formulas within your Word tables.

Excel is great for creating complex spreadsheets and embedding into Word.  But, if you need to perform a few quick calculations  in a table, you can use Word’s formula feature. This allows you to work directly within your table without having to involve the use of Excel. Below are the step-by-step instructions for working with formulas in Word tables. Information:  The same steps apply whether you are using Word 2016 for Mac or Windows. Continue reading “Working with Formulas in Word Tables”

Word 2016 – Adding Borders to Pages

Learn how to add borders to pages within your Word 2016 documents.

Adding borders to pages can enhance and offset the page from the whole document.  You can easily use borders to emphasize the title page, section pages or even signature pages. Below are the step-by-step instructions for adding borders to pages in your Word 2016 document.  Information:  The same steps apply whether you are using Word 2016 for Mac or Windows. Continue reading “Word 2016 – Adding Borders to Pages”

Working with Word Table of Authoritites

Learn how to work with Word Table of Authorities and Citations — Marking Citations, Creating the Table of Authorities, Updating the Table of Authorities, Editing/Formatting Table of Authorities Entries and Adding or Changing a Citation Category for a Table of Authorities Entry.

A Table of Authorities lists the references in a legal document, along with the numbers of the pages on which the references appear.  In order to create a Table of Authorities, you must first mark the citations.  When you mark your citations, Word inserts a special TA (Table of Authorities Entry) field in the document.  You can then search the document for the next long or short citation to mark, or you automatically mark each subsequent occurrence of the citation.  NOTE:  You have the ability to change or add categories of citations if you do not want to use the existing categories. Below are the step-by-step instructions for working with Word Table of Authorities – Marking Citations, Creating the Table of Authorities, Updating the Table of Authorities, Editing/Formatting Table of Authorities Entries and Adding or Changing a Citation Category for a Table of Authorities Entry. Continue reading “Working with Word Table of Authoritites”

Changing the Spacing around the Footnote Separator Line

Learn the steps necessary to troubleshoot spacing issues around your Footnote Separator Line.

If you need to remove spacing around the footnote separator line , you must be cognizant of the many factors that play a role in determining this spacing.   First, if there is random extra spacing before the line separator on some of your pages, this can be caused by the paragraph pagination options. Second, the line spacing associated with the line separator can cause additional spacing.  And, third, additional spacing after the line separator can be caused by additional paragraph markers being included with the separator.  Below are the step-by-step instructions for troubleshooting and correcting this issue. Continue reading “Changing the Spacing around the Footnote Separator Line”

Word 2016 Formatting Diagnostics

Learn how to use the various Word diagnostic tools to troubleshoot formatting and style problems within your documents.

Creating documents from multiple sources and collaborators can become cumbersome and problematic very quickly.  This can become even more difficult if each source and collaborator is using their own styles and formatting options.  Many issues can arise when trying to meld all the different pieces into one cohesive and stylized document.  Styles may not appear to be loading properly and formatting may look different between paragraphs. Continue reading “Word 2016 Formatting Diagnostics”

Word 2016 Tab/Ribbon and Backstage Commands (Shortcut Keys)

Learn the various Word 2016 commands (shortcut keys) for the Tab/Ribbons and Backstage.

Many people prefer to use shortcut keys or commands instead of always having to use the mouse to navigate the tabs and ribbons within the Microsoft office programs.  To assist you, I’ve compiled a listing of the Tab/Ribbon and backstage command for Word 2016. Continue reading “Word 2016 Tab/Ribbon and Backstage Commands (Shortcut Keys)”

KeyTips – Using the Keyboard to Access the Office Ribbons

Learn how to use KeyTips to access Office Ribbon commands via the keyboard.

KeyTips / Access Keys

Access keys are shortcut keys that give you access to the ribbon commands without using your mouse.  Once you press the ALT key, KeyTips appear over each command available in the current view, including the Quick Access Toolbar.  Depending on which letter you press, you may be shown additional KeyTips. Continue reading “KeyTips – Using the Keyboard to Access the Office Ribbons”