Word Quick Keys

Learn various Word Quick Keys to save time when working in Word.

For this post, I want to give you various Word Quick Keys that have helped me work more efficiently and quickly.  These commands come in handy for those of you who prefer quick mouse or keyboard commands over mouse drags and tab/ribbon commands.  Below are the Word Quick Keys for Selecting Text, Creating Automatic Borders, Repeating your Last Command, Clearing Font Formats and Clearing Paragraph Formats.

Word Quick Keys for Selecting Text

  • Double-click a word to select the word
  • Triple-click a word to select the paragraph containing that word
  • Click in the left margin to select a line of text
  • Drag in the left margin to select multiple lines of text
  • Double-click in the left margin to select a paragraph
  • Triple-click in the left margin to select the entire document
  • Press Ctrl-A to select the entire document
  • To select multiple blocks of text, select the first block, hold down the Ctrl key and select the additional blocks of text

Create Automatic Borders

Type the following characters and press Enter to insert the specified borders quickly –

— (3 hyphens) will insert –Word Quick Keys Image 1

=== (3 equal signs) will insert –Word Quick Keys Image 2

___ (3 underscores) will insert –Word Quick Keys Image 3

*** (3 asterisks) will insert –Word Quick Keys Image 4

Repeat Your Last Command

To repeat the last action taken, whether inserting a symbol, formatting text or paragraphs, etc., press the F4 key.

Clear Font Formats

To clear any font formats (for example, font size, bold, underline or font color) that have been applied to text, select the text and press CTRL+Spacebar.

Clear Paragraph Formats

To clear any paragraph formats (for example, bullets or numbering, borders and shading or indenting) that have been applied to text, select that text and press CTRL+Q.

Working with Page Breaks

Learn about Working with Page Breaks and the options available.

Page Breaks allow you to control how and where you data breaks across pages, whether you are setting manual breaks or setting options for pagination.  Below are the step by step instructions for working with page breaks. Continue reading “Working with Page Breaks”

Word – Creating Custom Bullets

Learn how to work with Custom Bullets – Create Custom Bullets, Add Custom Bullets to the Bullet Library and Remove Custom Bullets from the Library.

You can create custom picture or symbol bullets to enhance and personalize your bulleted lists.  To reuse  custom bullets, you need to add it to the Bullet Library.  Below are the step by step instructions for adding a adding a picture or symbol to a list, adding a picture bullet or symbol to the Bullet Library, and for removing custom bullets from the Bullet Library. Continue reading “Word – Creating Custom Bullets”

Creating Word Templates from Documents

Learn the process for creating Word templates from existing documents.

Word templates allow you to create professional looking documents to be used over and over for new documents.  Templates allow you to keep your documents looking consistent while saving you time.  When creating templates, you set up the styles, formatting, and any necessary wording you need so you don’t have to do these steps each time you create a certain type of document.  For example, if you send out business letters on a regular basis, you can set up a template containing all the necessary information and formatting so all you need to do is access it when needed and type in your details.  Below are the step by step instructions for creating Word Templates from existing documents. Continue reading “Creating Word Templates from Documents”

Converting PDF to Word for Mac

Learn how to use the Nuance PDF Converter for Mac to assist with converting PDF to Word for Mac.

Nuance PDF Converter for Mac

Nuance PDF Converter for Mac allows you to easily convert PDF filed into various formats, including Word, WordPerfect, Excel PowerPoint and text, to name a few.  Below are the step by step instructions for using Nuance PDF Converter for Mac – Converting PDF to Word for Mac. Continue reading “Converting PDF to Word for Mac”

Word Line Numbering

Learn how to utilize the Word Line Numbering feature on your documents, including line numbers to the entire document, section(s) or pages as well as removing and change the options.

When you are working with various types of documents (such as scripts or legal contracts), you may need to number your lines.  Word can automatically count the lines in a document and display the appropriate number beside each line of text.  By default, Word numbers every line in a document (except those in tables, footnotes, endnotes, text boxes, and headers and footers).  However, you can choose which line numbers to display, or what interval to display at.  To view line numbers, you must be in Print Layout View.  Below are the step by step instructions for using the Word Line Numbering feature.  Information:  The same steps apply whether you are using Word 2016 for Mac or Windows.

 Note:  Tables and figures are counted as one line each.  A text box is counted as one line if it is positioned in line with the text on the page.  If the text on the page wraps around the text box, the lines of the text on the page are counted.  The lines of text inside a text box are not counted. Continue reading “Word Line Numbering”

Creating a SmartArt Organization Chart in Word 2016

Learn the steps necessary for creating a SmartArt Organization Chart in Word 2016.

Adding SmartArt, such as organization charts, is a great way to visually represent and organize your information within your document. Below are the step by step instructions for creating a SmartArt Organization Chart in Word 2016. Continue reading “Creating a SmartArt Organization Chart in Word 2016”

Word 2016 Shortcut Keys

Have access to an extensive list of Word 2016 shortcut keys.

Shortcut keys allow you to access tabs, ribbon commands, features, Quick Access Toolbar commands, etc. without having to remove your hands from the keyboard.  This allows you to continue typing seamlessly.  Many people prefer the use of shortcut keys over using the mouse.  Word includes an impressive amount of shortcut keys that are available for its many functions, features and commands.  I’ve included below an extensive list of Word 2016 shortcut keys.  The keys have been grouped by type and action. Continue reading “Word 2016 Shortcut Keys”

OneNote 2016 Taking Linked Notes

Learn how to take linked notes with OneNote 2016, utilizing Internet Explorer, Word 2016, PowerPoint 2016 and OneNote 2016.

Using Linked Notes allows you to dock OneNote to a side of your screen so you can work within other applications on the other side.  This gives you the capability to automatically link your notes to what you’re looking at and makes it much easier to take notes from the applications you’re reviewing.  Linked Notes works with Internet Explorer, Word 2016, PowerPoint 2016 and other OneNote 2016 pages.  Below are the step-by-step instructions for taking linked notes with Internet Explorer, Word 2016, PowerPoint 2016 and OneNote 2016. Continue reading “OneNote 2016 Taking Linked Notes”

Working with Formulas in Word Tables

Learn how to easily add formulas within your Word tables.

Excel is great for creating complex spreadsheets and embedding into Word.  But, if you need to perform a few quick calculations  in a table, you can use Word’s formula feature. This allows you to work directly within your table without having to involve the use of Excel. Below are the step-by-step instructions for working with formulas in Word tables. Information:  The same steps apply whether you are using Word 2016 for Mac or Windows. Continue reading “Working with Formulas in Word Tables”