Creating Word Templates from Documents

Learn the process for creating Word templates from existing documents.

Word templates allow you to create professional looking documents to be used over and over for new documents.  Templates allow you to keep your documents looking consistent while saving you time.  When creating templates, you set up the styles, formatting, and any necessary wording you need so you don’t have to do these steps each time you create a certain type of document.  For example, if you send out business letters on a regular basis, you can set up a template containing all the necessary information and formatting so all you need to do is access it when needed and type in your details.  Below are the step by step instructions for creating Word Templates from existing documents. Continue reading “Creating Word Templates from Documents”

Converting PDF to Word for Mac

Learn how to use the Nuance PDF Converter for Mac to assist with converting PDF to Word for Mac.

Nuance PDF Converter for Mac

Nuance PDF Converter for Mac allows you to easily convert PDF filed into various formats, including Word, WordPerfect, Excel PowerPoint and text, to name a few.  Below are the step by step instructions for using Nuance PDF Converter for Mac – Converting PDF to Word for Mac. Continue reading “Converting PDF to Word for Mac”

Word Line Numbering

Learn how to utilize the Word Line Numbering feature on your documents, including line numbers to the entire document, section(s) or pages as well as removing and change the options.

When you are working with various types of documents (such as scripts or legal contracts), you may need to number your lines.  Word can automatically count the lines in a document and display the appropriate number beside each line of text.  By default, Word numbers every line in a document (except those in tables, footnotes, endnotes, text boxes, and headers and footers).  However, you can choose which line numbers to display, or what interval to display at.  To view line numbers, you must be in Print Layout View.  Below are the step by step instructions for using the Word Line Numbering feature.  Information:  The same steps apply whether you are using Word 2016 for Mac or Windows.

 Note:  Tables and figures are counted as one line each.  A text box is counted as one line if it is positioned in line with the text on the page.  If the text on the page wraps around the text box, the lines of the text on the page are counted.  The lines of text inside a text box are not counted. Continue reading “Word Line Numbering”

Creating a SmartArt Organization Chart in Word 2016

Learn the steps necessary for creating a SmartArt Organization Chart in Word 2016.

Adding SmartArt, such as organization charts, is a great way to visually represent and organize your information within your document. Below are the step by step instructions for creating a SmartArt Organization Chart in Word 2016. Continue reading “Creating a SmartArt Organization Chart in Word 2016”

Word 2016 Shortcut Keys

Have access to an extensive list of Word 2016 shortcut keys.

Shortcut keys allow you to access tabs, ribbon commands, features, Quick Access Toolbar commands, etc. without having to remove your hands from the keyboard.  This allows you to continue typing seamlessly.  Many people prefer the use of shortcut keys over using the mouse.  Word includes an impressive amount of shortcut keys that are available for its many functions, features and commands.  I’ve included below an extensive list of Word 2016 shortcut keys.  The keys have been grouped by type and action. Continue reading “Word 2016 Shortcut Keys”

OneNote 2016 Taking Linked Notes

Learn how to take linked notes with OneNote 2016, utilizing Internet Explorer, Word 2016, PowerPoint 2016 and OneNote 2016.

Using Linked Notes allows you to dock OneNote to a side of your screen so you can work within other applications on the other side.  This gives you the capability to automatically link your notes to what you’re looking at and makes it much easier to take notes from the applications you’re reviewing.  Linked Notes works with Internet Explorer, Word 2016, PowerPoint 2016 and other OneNote 2016 pages.  Below are the step-by-step instructions for taking linked notes with Internet Explorer, Word 2016, PowerPoint 2016 and OneNote 2016. Continue reading “OneNote 2016 Taking Linked Notes”

Working with Formulas in Word Tables

Learn how to easily add formulas within your Word tables.

Excel is great for creating complex spreadsheets and embedding into Word.  But, if you need to perform a few quick calculations  in a table, you can use Word’s formula feature. This allows you to work directly within your table without having to involve the use of Excel. Below are the step-by-step instructions for working with formulas in Word tables. Information:  The same steps apply whether you are using Word 2016 for Mac or Windows. Continue reading “Working with Formulas in Word Tables”

Word 2016 – Adding Borders to Pages

Learn how to add borders to pages within your Word 2016 documents.

Adding borders to pages can enhance and offset the page from the whole document.  You can easily use borders to emphasize the title page, section pages or even signature pages. Below are the step-by-step instructions for adding borders to pages in your Word 2016 document.  Information:  The same steps apply whether you are using Word 2016 for Mac or Windows. Continue reading “Word 2016 – Adding Borders to Pages”

Working with Word Table of Authoritites

Learn how to work with Word Table of Authorities and Citations — Marking Citations, Creating the Table of Authorities, Updating the Table of Authorities, Editing/Formatting Table of Authorities Entries and Adding or Changing a Citation Category for a Table of Authorities Entry.

A Table of Authorities lists the references in a legal document, along with the numbers of the pages on which the references appear.  In order to create a Table of Authorities, you must first mark the citations.  When you mark your citations, Word inserts a special TA (Table of Authorities Entry) field in the document.  You can then search the document for the next long or short citation to mark, or you automatically mark each subsequent occurrence of the citation.  NOTE:  You have the ability to change or add categories of citations if you do not want to use the existing categories. Below are the step-by-step instructions for working with Word Table of Authorities – Marking Citations, Creating the Table of Authorities, Updating the Table of Authorities, Editing/Formatting Table of Authorities Entries and Adding or Changing a Citation Category for a Table of Authorities Entry. Continue reading “Working with Word Table of Authoritites”

Changing the Spacing around the Footnote Separator Line

Learn the steps necessary to troubleshoot spacing issues around your Footnote Separator Line.

If you need to remove spacing around the footnote separator line , you must be cognizant of the many factors that play a role in determining this spacing.   First, if there is random extra spacing before the line separator on some of your pages, this can be caused by the paragraph pagination options. Second, the line spacing associated with the line separator can cause additional spacing.  And, third, additional spacing after the line separator can be caused by additional paragraph markers being included with the separator.  Below are the step-by-step instructions for troubleshooting and correcting this issue. Continue reading “Changing the Spacing around the Footnote Separator Line”