Word Create PDF

Learn how to utilize the Word Create PDF feature to create a PDF from any Word document, keeping the table of contents, bookmarks and any hyperlinks intact.

Word’s create PDF feature allows you to take a Word document, that contains a table of contents and hyperlinks, and convert it cleanly to a PDF document, keeping the TOC and Hyperlinks intact.  If the document contains Word’s styles, it can also use those to create bookmarks if you wish.  This is a great feature for converting large documents without having to recreate integral pieces such as the hyperlinks.  Below are the step by step instructions for utilizing the Word Create PDF feature and its options. Continue reading “Word Create PDF”

AutoCorrect Options

Learn how to use the AutoCorrect Options for the Office programs — Excel, OneNote, Outlook, PowerPoint and Word.

The AutoCorrect options allow you to correct misspellings, typos, capitalization errors, add symbols and ignore specified words.  The autocorrect options are available in Excel, OneNote, Outlook, PowerPoint and Word.  Below are the step by step instructions for setting and using the autocorrect options.  NOTE:  The steps are the same for all listed programs unless noted differently. Continue reading “AutoCorrect Options”

Keeping Words, Lines and Paragraphs Together

Learn how to use Word features to keep Words, Lines and Paragraphs together to create a more professional looking document.

When working on documents, Word automatically decides where to split words, lines and paragraphs.  Many times, the default can cause the look of your document to change.  It can also interfere with the emphasis of what you are writing by splitting hyphenated words or splitting key points.  It is always a best practice to use Word’s features instead of manually manipulating your document.  Below are the step by step instructions for keeping words, lines and paragraphs together in word using Word features.  Continue reading “Keeping Words, Lines and Paragraphs Together”

Converting Text to a Word Table

Learn the steps necessary for Converting Text to a Word Table and Converting a Word Table to Text. The steps can also be utilized within Outlook.

Word allows you to easily convert any text within a document into a table and vice versa.  This feature is great for taking various lists and converting to tables for easier reading and manipulation.  NOTE:  This feature can also be used within Outlook.  Below are the step by step instructions for converting text to a word table and converting a Word table to text. Continue reading “Converting Text to a Word Table”

Working with Word Tab Stops

Learn about working with Tab Stops – Using the Ruler to create, edit and remove tab stops. Using the Tabs Dialog box to create, edit and remove tab stops. Editing and Removing default tab stops.

Word offers you various functions when working with Word tab stops.  You can work with Words default tab stops or you can create new ones as well as edit tab stops manually or via the ruler.  Below, are the steps by step instructions for creating, editing and removing tab stops manually and via the ruler.  I’ve also included the instructions for removing and changing Words default tab stops. Continue reading “Working with Word Tab Stops”

Custom Dictionary

Learn how to edit the Custom Dictionary within the Office Products.

The spell check feature compares the words within your documents with the words within the main Office dictionary.  This dictionary contains most of common words but it may not contain some proper names, technical terms, acronyms and capitalizations.  To combat this issue, you can add words and capitalizations to a custom dictionary to prevent the spell check feature from flagging them as misspelled.  The custom dictionary applies to Office 2016 – Word, Excel, Outlook and PowerPoint, however the steps may differ slightly.  Below are the step by step instructions for editing a Custom Dictionary in Word. Continue reading “Custom Dictionary”

Word Save Options

Learn how to set the various Word Save Options. The skills learned here can also be utilized in Excel and PowerPoint.

The Word Options dialog box is where you can add and change Word settings used within your documents, set your personal information (metadata) stored with the document and any preferences you wish to set.  The Word Save Options specifically work with the variables used when saving your documents, such as the format to use when saving, how often to save AutoRecover, AutoRecover file locations, Default local file location, etc.  Similar Save Options are available in Excel and PowerPoint as well.

Below are the step by step instructions for accessing and change the Word Save Options. Continue reading “Word Save Options”

Word Quick Keys

Learn various Word Quick Keys to save time when working in Word.

For this post, I want to give you various Word Quick Keys that have helped me work more efficiently and quickly.  These commands come in handy for those of you who prefer quick mouse or keyboard commands over mouse drags and tab/ribbon commands.  Below are the Word Quick Keys for Selecting Text, Creating Automatic Borders, Repeating your Last Command, Clearing Font Formats and Clearing Paragraph Formats.

Word Quick Keys for Selecting Text

  • Double-click a word to select the word
  • Triple-click a word to select the paragraph containing that word
  • Click in the left margin to select a line of text
  • Drag in the left margin to select multiple lines of text
  • Double-click in the left margin to select a paragraph
  • Triple-click in the left margin to select the entire document
  • Press Ctrl-A to select the entire document
  • To select multiple blocks of text, select the first block, hold down the Ctrl key and select the additional blocks of text

Create Automatic Borders

Type the following characters and press Enter to insert the specified borders quickly –

— (3 hyphens) will insert –Word Quick Keys Image 1

=== (3 equal signs) will insert –Word Quick Keys Image 2

___ (3 underscores) will insert –Word Quick Keys Image 3

*** (3 asterisks) will insert –Word Quick Keys Image 4

Repeat Your Last Command

To repeat the last action taken, whether inserting a symbol, formatting text or paragraphs, etc., press the F4 key.

Clear Font Formats

To clear any font formats (for example, font size, bold, underline or font color) that have been applied to text, select the text and press CTRL+Spacebar.

Clear Paragraph Formats

To clear any paragraph formats (for example, bullets or numbering, borders and shading or indenting) that have been applied to text, select that text and press CTRL+Q.

Working with Page Breaks

Learn about Working with Page Breaks and the options available.

Page Breaks allow you to control how and where you data breaks across pages, whether you are setting manual breaks or setting options for pagination.  Below are the step by step instructions for working with page breaks. Continue reading “Working with Page Breaks”

Word – Creating Custom Bullets

Learn how to work with Custom Bullets – Create Custom Bullets, Add Custom Bullets to the Bullet Library and Remove Custom Bullets from the Library.

You can create custom picture or symbol bullets to enhance and personalize your bulleted lists.  To reuse  custom bullets, you need to add it to the Bullet Library.  Below are the step by step instructions for adding a adding a picture or symbol to a list, adding a picture bullet or symbol to the Bullet Library, and for removing custom bullets from the Bullet Library. Continue reading “Word – Creating Custom Bullets”