Custom Dictionary

Learn how to edit the Custom Dictionary within the Office Products.

The spell check feature compares the words within your documents with the words within the main Office dictionary.  This dictionary contains most of common words but it may not contain some proper names, technical terms, acronyms and capitalizations.  To combat this issue, you can add words and capitalizations to a custom dictionary to prevent the spell check feature from flagging them as misspelled.  The custom dictionary applies to Office 2016 – Word, Excel, Outlook and PowerPoint, however the steps may differ slightly.  Below are the step by step instructions for editing a Custom Dictionary in Word. Continue reading “Custom Dictionary”

Word Save Options

Learn how to set the various Word Save Options. The skills learned here can also be utilized in Excel and PowerPoint.

The Word Options dialog box is where you can add and change Word settings used within your documents, set your personal information (metadata) stored with the document and any preferences you wish to set.  The Word Save Options specifically work with the variables used when saving your documents, such as the format to use when saving, how often to save AutoRecover, AutoRecover file locations, Default local file location, etc.  Similar Save Options are available in Excel and PowerPoint as well.

Below are the step by step instructions for accessing and change the Word Save Options. Continue reading “Word Save Options”

Using PowerPoint 2016 to Record Your Computer Screen

Learn the process for using PowerPoint 2016 to record your computer screen as part of your slide presentation or as an independent media file. Also learn how to trim the recorded video.

There may be times when you need to record steps or processes you are taking on your computer for a stand-alone demonstration or to incorporate into a Presentation.  Instead of purchasing expensive screen recording software, you have the option of using PowerPoint 2016 to record your computer screen.  Below are the step by step instructions for Using PowerPoint 2016 to Record your Computer Screen. Continue reading “Using PowerPoint 2016 to Record Your Computer Screen”

PowerPoint Replace Fonts Tool

Learn how to use the PowerPoint Replace Fonts Tool to quickly and consistently update fonts within your PowerPoint Presentation and Slide Master.

When you are creating, or editing PowerPoint presentations, consistency is very important.  This is why the PowerPoint Replace Fonts Tool is so helpful.  Note:  If your presentation uses a master slide, the changes should be make there.

Unlike changing the font for a single word, line or paragraph where you the select the text and choose the font from the toolbar or Font group, you can use this tool to change the font for the entire presentation in just a few simple clicks.  Additionally, if you have used several different fonts in the presentation, you can make them all the same font or change them to just a couple different fonts.  Open the presentation to be modified.  Below are the step by step instructions for using the PowerPoint Replace Fonts Tool. Continue reading “PowerPoint Replace Fonts Tool”

Creating Custom PowerPoint Bullets

Learn the steps needed for Creating Custom PowerPoint Bullets using – Colors, Size, Symbols, and Pictures.

Within PowerPoint, not only can you change the color and size of your bullets.  You can also change the style by using available symbols and creating custom PowerPoint bullets using pictures.  The custom bullets can be used to enhance and personalize your bulleted lists.  Below are the step by step instructions for changing the color, size and symbols of your bullets as well as creating custom PowerPoint bullets with pictures.

Changing the Color and Size of the Bullets

  1. Navigate to the list where you want to add the custom picture bullet or symbol and select the list. Note:  If you are starting a new list, enter the first bullet and set the color and/or size of the bullets.  The remaining bulleted items you enter will pick up the customization. PowerPoint Custom Bullet Image
  2. Click the Home tab.
  3. Click the down arrow to the right of Bullets, in the Paragraph group.PowerPoint Custom Bullet Image 2
  4. Click Bullets and Numbering within the Bullets drop-down. PowerPoint Custom Bullet Image 3
  5. The Bullets and Numbering dialog box will open. PowerPoint Custom Bullet Image 4
    • Size – Click within the size box and enter a percentage. Note: The percentage is in relation to the size of the text.
    • Color – Click the down arrow next to the color fill to select the appropriate color. PowerPoint Custom Bullet Image 5
  6. Click OK once you have set the appropriate size and/or color. PowerPoint Custom Bullet Image 6

Changing the Style of the Bullets Using Symbols

  1. Navigate to the list where you want to add the custom picture bullet or symbol and select the list. Note:  If you are starting a new list, enter the first bullet and set the color and/or size of the bullets.  The remaining bulleted items you enter will pick up the customization. PowerPoint Custom Bullet Image
  2. Click the Home tab.
  3. Click the down arrow to the right of Bullets, in the Paragraph group. PowerPoint Custom Bullet Image 2
  4. Click Bullets and Numbering within the Bullets drop-down. PowerPoint Custom Bullet Image 3
  5. The Bullets and Numbering dialog box will open. Click Customize. PowerPoint Custom Bullet Image 7
  6. Click the symbol you wish to use and click OK. PowerPoint Custom Bullet Image 8
  7. The symbol is now added to the bulleted listing and is selected. PowerPoint Custom Bullet Image 9
  8. Click OK to add the symbol to your bullet list. PowerPoint Custom Bullet Image 10

Adding a Picture Bullet to a Bulleted List

  1. Navigate to the list where you want to add the custom picture bullet or symbol and select the list. Note:  If you are starting a new list, enter the first bullet and set the color and/or size of the bullets.  The remaining bulleted items you enter will pick up the customization. PowerPoint Custom Bullet Image
  2. Click the Home tab.
  3. Click the down arrow to the right of Bullets, in the Paragraph group.PowerPoint Custom Bullet Image 2
  4. Click Bullets and Numbering within the Bullets drop-down. PowerPoint Custom Bullet Image 3
  5. The Bullets and Numbering dialog box will open. Click Customize. PowerPoint Custom Bullet Image 11
  6. The Insert Pictures dialog box will open. Click the Browse button the navigate to the appropriate picture.  Note:  If the picture is within a document or email, save the picture to the appropriate drive for easy access. PowerPoint Custom Bullet Image 12
  7. The Insert Picture dialog box will open. Navigate to the appropriate location and highlight the necessary file.  Click Insert to add the picture. PowerPoint Custom Bullet Image 13
  8. The custom bullet is now added to you list. PowerPoint Custom Bullet Image 14

Please check out my video on Creating Custom PowerPoint Bullets.

Using PowerPoint Motion Path Animation

Learn how to use PowerPoint Motion Path Animation — Add Motion Path Animation to objects and also how to Edit and Delete Motion Path Animation.

You can easily apply motion path animation to slide objects to enhance your slides and draw attention to specific points.  Below are the step by step instructions for working with PowerPoint Motion Path Animation to Add animation to an object, Edit motion paths and remove animation. Continue reading “Using PowerPoint Motion Path Animation”

PowerPoint Replace Font Tool

Learn how to utilize the PowerPoint Replace Font Tool to quickly replace fonts within your presentation.

When you are creating, or editing PowerPoint presentations, consistency is very important.  This is why the PowerPoint Replace Font Tool is so helpful.  Note:  If your presentation uses a master slide, the changes should be make there.

Unlike change the font for a single word, line or paragraph where you the select the text and choose the font from the toolbar or Font group, you can use this tool to change the font for the entire presentation in just a few simple clicks.  Additionally, if you have used several different fonts in the presentation, you can make them all the same font or change them to just a couple different fonts.  Below are the step by step instructions for using the PowerPoint Replace Font tool. Continue reading “PowerPoint Replace Font Tool”

Create a Self-Running PowerPoint Presentation

Learn how to create a self-running PowerPoint presentation from start to finish, including — set up, recording, previewing (audio also), setting slide timings and turning various options off.

Setting up a Self-Running PowerPoint Presentation

There are times when you need to distribute a presentation for recipients to run on their own or to view from a kiosk.  For these options, you need to create a self-running PowerPoint presentation.  The steps below allow you to take any PowerPoint you have a create a self-running PowerPoint presentation. Continue reading “Create a Self-Running PowerPoint Presentation”

Working with PDF Content in a PowerPoint Presentation

Learn all about working with PDF Content in a PowerPoint Presentation. The skills learned here can also be used for incorporating screen clippings and objects from other programs.

Many times, you may need to add content from PDF files into your PowerPoint Presentation.  There are two ways you can add the content, depending on how you need to utilize it.  The first way is to show the content of the PDF on the slide via a picture of the content.  The second way is to insert the PDF file into the slide as an object so you can access it during the presentation.  Below are the step by step instructions for utilizing both options.  With these instructions, you can begin working with PDF content in a PowerPoint presentation with ease.  The skills learned here can also be used for incorporating screen clippings and objects from other programs. Continue reading “Working with PDF Content in a PowerPoint Presentation”

Utilizing PowerPoint 2016 Designer

Learn how to utilize PowerPoint 2016 Designer to create professional looking slides.

PowerPoint Designer allows you to take your content and generate a variety of ideas that you can choose from to enhance your slides.  When you add a photo or other unique visual content, the Designer pane is available to generate a variety of visual suggestions you can choose to apply to you slides.  NOTE:  This feature is only available if you have an Office 365 subscription.  Below are the step by step instructions to utilize PowerPoint 2016 Designer. Continue reading “Utilizing PowerPoint 2016 Designer”