Microsoft Office Mini Toolbar

When selecting text (or cells in Excel), Microsoft includes a Mini toolbar giving you many common formatting options, so you do not have to constantly navigate to the Home ribbon or remember shortcut keys. The options shown on the Mini toolbar will vary, depending upon what you have selected. This option is available in Excel, One Note, Outlook, PowerPoint and Word. It cannot be customized. Examples of the Mini Toolbar within Word –

To activate, select the text you want to format, and the Mini toolbar will appear. You can also right click anywhere to activate it.

NOTE: If you do not see the Mini Toolbar, it may be turned off.

To Turn On/Off the Mini Toolbar

  1. Click the File Tab, select Options, then click the General button. (OR Select (ALT F, T and click the General button.)
  2. Navigate to the User Interface options section and check Show Mini Toolbar on selection to turn on the option or uncheck to turn off the option.

Check out my YouTube video on the Mini Toolbar .

You can also check out my You Tube channel here.

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Exporting PowerPoint Presentation as PDF

Learn the steps for Exporting PowerPoint Presentation as a PDF

The Export feature in PowerPoint gives you the ability to quickly and easily create PDF documents of your PowerPoint Presentations.  Below are the step by step instructions on exporting PowerPoint presentation as PDF. Continue reading “Exporting PowerPoint Presentation as PDF”

PowerPoint Printing Options for Presentations, Notes, Handouts and Outlines

Learn how to utilize PowerPoints Print options to customize the printing of your presentations, notes, handouts and outlines.

PowerPoint’s Printing options give you the ability to choose printing not only your presentation, but also your notes, handouts and the presentation outline quickly and easily.  Below are the step by step instructions for utilizing the PowerPoint printing options for presentations, notes, handouts and outlines. Continue reading “PowerPoint Printing Options for Presentations, Notes, Handouts and Outlines”

Reordering PowerPoint Slides

Learn how to reorder PowerPoint slides using both the Thumbnail Pane and the Slide Sorter View.

You can rearrange or reorder PowerPoint slides using a couple different options – Thumbnail Pane in the Normal view or within the Slide Sorter View.  If you are working with a larger number of slides, it is sometimes easier to use the Slide Sorter view because you can see more of the slides within your presentation, giving you a more visual view of the changes being made.  Below are the step by step instructions for reordering PowerPoint slides using both the Thumbnail Pane and the Slide Sorter View.

Reordering PowerPoint Slides Using the Thumbnail Pane

  • In Normal view, navigate to the thumbnail pane, click the slide that you want move.
  • Once the slide is highlighted, drag it to its new location.Reordering PowerPoint Slides
  • Multiple slides can be selected by pressing and holding the CTRL key while you select each slide.

Reordering PowerPoint Slides Using the Slide Sorter View

This view allows you to see more slides on the screen, which may make it easier when moving slides around in a large presentation.

  1. Select Slide Sorter view from the View options area in the lower right corner of the screen.Reordering PowerPoint Slides

OR, Click the View tab, and select Slide Sorter View from the Presentation Views group.Reordering PowerPoint Slides

  1. Click the slide that you want move.
  2. Once the slide is highlighted, drag it to its new location. Multiple slides can be selected by pressing and holding the CTRL key while you select each slide.Reordering PowerPoint Slides

As you can see, the more slides you have, the easier it is to navigate and reorder using the Slide Sorter View –Reordering PowerPoint Slides

 

 

 

 

 

AutoCorrect Options

Learn how to use the AutoCorrect Options for the Office programs — Excel, OneNote, Outlook, PowerPoint and Word.

The AutoCorrect options allow you to correct misspellings, typos, capitalization errors, add symbols and ignore specified words.  The autocorrect options are available in Excel, OneNote, Outlook, PowerPoint and Word.  Below are the step by step instructions for setting and using the autocorrect options.  NOTE:  The steps are the same for all listed programs unless noted differently. Continue reading “AutoCorrect Options”

Creating Handouts Using the Export Option

Learn the steps for creating PowerPoint handouts customizable within Word.

Creating handouts is not the same as printing handouts.  With printing, you select the handout option and it will print the selected slides to use as handouts as is.  When you create handouts, you are exporting to Word so you can manipulate/design the handouts before printing.  This option gives you more flexibility as to how you want the handouts to appear and exactly what you want to include, such as additional details.  This option also gives you the ability to automatically update the handouts if changes are made to the presentation.  Below are the step by step instructions for creating handouts using the export option. Continue reading “Creating Handouts Using the Export Option”

Custom Dictionary

Learn how to edit the Custom Dictionary within the Office Products.

The spell check feature compares the words within your documents with the words within the main Office dictionary.  This dictionary contains most of common words but it may not contain some proper names, technical terms, acronyms and capitalizations.  To combat this issue, you can add words and capitalizations to a custom dictionary to prevent the spell check feature from flagging them as misspelled.  The custom dictionary applies to Office 2016 – Word, Excel, Outlook and PowerPoint, however the steps may differ slightly.  Below are the step by step instructions for editing a Custom Dictionary in Word. Continue reading “Custom Dictionary”

Word Save Options

Learn how to set the various Word Save Options. The skills learned here can also be utilized in Excel and PowerPoint.

The Word Options dialog box is where you can add and change Word settings used within your documents, set your personal information (metadata) stored with the document and any preferences you wish to set.  The Word Save Options specifically work with the variables used when saving your documents, such as the format to use when saving, how often to save AutoRecover, AutoRecover file locations, Default local file location, etc.  Similar Save Options are available in Excel and PowerPoint as well.

Below are the step by step instructions for accessing and change the Word Save Options. Continue reading “Word Save Options”

Using PowerPoint 2016 to Record Your Computer Screen

Learn the process for using PowerPoint 2016 to record your computer screen as part of your slide presentation or as an independent media file. Also learn how to trim the recorded video.

There may be times when you need to record steps or processes you are taking on your computer for a stand-alone demonstration or to incorporate into a Presentation.  Instead of purchasing expensive screen recording software, you have the option of using PowerPoint 2016 to record your computer screen.  Below are the step by step instructions for Using PowerPoint 2016 to Record your Computer Screen. Continue reading “Using PowerPoint 2016 to Record Your Computer Screen”

PowerPoint Replace Fonts Tool

Learn how to use the PowerPoint Replace Fonts Tool to quickly and consistently update fonts within your PowerPoint Presentation and Slide Master.

When you are creating, or editing PowerPoint presentations, consistency is very important.  This is why the PowerPoint Replace Fonts Tool is so helpful.  Note:  If your presentation uses a master slide, the changes should be make there.

Unlike changing the font for a single word, line or paragraph where you the select the text and choose the font from the toolbar or Font group, you can use this tool to change the font for the entire presentation in just a few simple clicks.  Additionally, if you have used several different fonts in the presentation, you can make them all the same font or change them to just a couple different fonts.  Open the presentation to be modified.  Below are the step by step instructions for using the PowerPoint Replace Fonts Tool. Continue reading “PowerPoint Replace Fonts Tool”