Learn how to utilize the Outlook Out of Office Assistant to keep people informed while you are out of the office or away from your test for extended periods or time. Also, learn how to add rules to your Out of Office Assistant to stay on top of incoming message while you are away.
The Outlook Out of office Assistant is a great way to keep your clients and teams in the loop when you are out of the office or away from your desk for extended periods of time. Using rules with the Out of Office Assistant can also help you stay organized while out. It can be used to respond to emails you received (internal and external) as well as take additional actions such as forwarding, tagging and moved to folders. Below are the step-by-step instructions for using the Outlook Out of Office Assistant. Continue reading “Using Outlook Out of Office Assistant (Automatic Replies)”
In this entry, you will learn the process for creating Outlook groups, allowing for easy collaboration with team members.
Groups come in handy when you need to collaborate with individuals within your organization on projects. They give you an extra layer of cohesiveness that just sending emails and documents do not. But before we get started, let’s make sure you understand what a group is compared to a contact group. Please remember, groups are not the same as contact groups. Contact groups were previously known as distribution lists and are used for distributing information to lists of recipients. Whereas, groups have a shared workspace for e-mail, conversations, files and calendar events where group members can collaborate and access information. Below are the step-by-step instructions for creating Outlook groups. Continue reading “Creating Outlook Groups”
Learn how to create tasks within OneNote and integrate them with Outlook for easy tracking.
The integration of Outlook’s OneNote with Outlook gives you many great collaboration features, one of which is the ability to view and track your OneNote to-do list tasks within Outlook. This gives you the best of both worlds. You can set up individual to-do lists for all your projects within OneNote. Then, you can use the reminder and task progress features to stay on top of the tasks within Outlook. Below are the step-by-step instructions for integrating OneNote to-do list with Outlook tasks. Continue reading “Integrating OneNote To-Do List with Outlook Tasks”
Learn how to work with Outlook Notes – Create, Edit, Save and Print.
Outlook Notes are great for taking quick notes or reminders and “posting” them to your screen. The look like and work very similar to a physical post-it, except they won’t fall off your screen. Below are the step-by-step instructions for working with Outlook Notes. Continue reading “Working with Outlook Notes”
Learn how to add your Outlook meeting details to OneNote for note taking.
In order to give your notes a consistent look and to also include all the details pertaining to the meeting, you can add your Outlook meeting details to OneNote. Using this feature will give you links to the meeting within Outlook as well as email links to the meeting attendees for quick and easy follow up. Below are the step-by-step instructions for adding your Outlook meeting details to OneNote. Continue reading “Add Outlook Meeting Details to OneNote”
Learn how to create recurring appointments in Outlook 2016.
Outlook’s recurring appointment feature allows you to quickly and easily create repeated appointments from a single point. So, if you’ve got weekly meetings, monthly updates or a dinner with friends the first Saturday of the month you can easily add them to your calendar with a few keystrokes. Below are the step-by-step instructions for creating recurring appointments. Continue reading “Creating Recurring Appointments”
Learn how to use KeyTips to access Office Ribbon commands via the keyboard.
KeyTips / Access Keys
Access keys are shortcut keys that give you access to the ribbon commands without using your mouse. Once you press the ALT key, KeyTips appear over each command available in the current view, including the Quick Access Toolbar. Depending on which letter you press, you may be shown additional KeyTips. Continue reading “KeyTips – Using the Keyboard to Access the Office Ribbons”
Learn how to create an Outlook 2016 task from an e-mail message.
You can quickly and easily create an Outlook task from an e-mail message you have received, without having to retype the information and leaving the original message intact. Below are the step-by-step instructions for the creating the task. Continue reading “Creating a Task from an Outlook E-Mail Message”
Learn how to keep Outlook 2016 Tasks and Calendar always in view by using the Dock the Peek feature.
Outlook 2016 has a “Dock the Peek” feature for keeping your tasks and calendar always in view. This can come in handy as you are working on emails, setting other tasks and setting up meetings. It is also great for the fast glance at your day view. Below are the step-by-step instructions for setting your Tasks and Calendar in a sidebar on the left of your Reading Pane. Continue reading “Outlook 2016 Dock the Peek Feature”
Learn how to create and print a blank Outlook 2016 Calendar.
There are times when you quickly need a clean calendar for a specific period of time and you don’t want to use your Outlook calendar with all your meetings and appointments listed. The quickest and easiest way to get a blank calendar to to set it up in Outlook. Once you’ve set it up, it’s always available and gives you the flexibility to choose the period for which you need it. Below are the step-by-step instructions of creating and printing a blank Outlook 2016 calendar. Continue reading “Creating & Printing a Blank Outlook 2016 Calendar”