Custom Dictionary

Learn how to edit the Custom Dictionary within the Office Products.

The spell check feature compares the words within your documents with the words within the main Office dictionary.  This dictionary contains most of common words but it may not contain some proper names, technical terms, acronyms and capitalizations.  To combat this issue, you can add words and capitalizations to a custom dictionary to prevent the spell check feature from flagging them as misspelled.  The custom dictionary applies to Office 2016 – Word, Excel, Outlook and PowerPoint, however the steps may differ slightly.  Below are the step by step instructions for editing a Custom Dictionary in Word. Continue reading “Custom Dictionary”

Create Outlook Tasks from Email Messages

Learn how to create Outlook Tasks from Email Messages.

Outlook gives you the ability to quickly and easily create Outlook Tasks from Email messages.  This allows you to take detailed messages and efficiently create tasks without losing any information and having to retype the details.  Below are the step by step instructions to Create Outlook Tasks from Email Messages. Continue reading “Create Outlook Tasks from Email Messages”

Outlook Shortcut Keys

Utilize the various Outlook Shortcut Keys to access commands, menus, ribbons, etc.

Shortcut keys and ALT keys allow you to access tabs, ribbon commands, features, Quick Access Toolbar commands, etc. without having to remove your hands from the keyboard.  This allows you to continue typing seamlessly.  Many people prefer the use of shortcut keys over using the mouse.   Below is a large list of Outlook shortcut keys.  The keys have been grouped by app and menu. Continue reading “Outlook Shortcut Keys”

Outlook Clutter Feature

Learn how to use the Outlook Clutter Feature to filter low priority messages.

Using Outlook Clutter  Feature to Sort Low Priority Messages

Clutter can help you filter low priority messages, saving you time for the most important messages.  The server keeps track of messages you read as well as those you don’t.  When you turn on clutter, it automatically takes new incoming messages that you are most likely to ignore and puts them in the clutter folder.  The more you use it, the better it learns.  Below are the step by step instructions for utilizing the Outlook Clutter Feature. Continue reading “Outlook Clutter Feature”

Working with Outlook Time Zones

Learn about working with Outlook Time Zones — Changing Time Zones, Adding a Second Time Zone, Swapping Time Zones and Removing a Time Zone.

Outlook allows you to change your time zone so it matches your current location as you travel.  It also allows you to add a second time zone for a location you travel to or for the location of clients.  This enables you to quickly monitor meeting times in different areas.  Below are the step by step instructions for Working with Outlook Time Zones — Changing Time Zones, Adding a Second Time Zone, Swapping Time Zones and Removing a Time Zone. Continue reading “Working with Outlook Time Zones”

Outlook Quick Steps

Learn how to utilize Outlook Quick Steps to become more efficient in Outlook. You’ll learn how to customize the default Outlook Quick Steps as well as create your own Outlook Quick Steps.

Outlook Quick Steps allows you to create One Click Quick Steps for actions you repeat frequently.  For example, if you move messages to a certain folder, you can create a Quick Step to accomplish it in one click.  Below are the step by step instructions for working with Outlook Quick Steps. Continue reading “Outlook Quick Steps”

Outlook Search Folders

Learn how to create Outlook Search Folders – Default and Custom.

An Outlook Search Folder is a folder you create to store the search criteria to view specific emails.  Once you click on a search folder, Outlook runs the search to show you the most current results.  There are two types of search folders – Predefined (set up by Microsoft) and Custom.  Outlook Search Folders come in handy if there are specific searches you run on a regular basis.  Below are the step by step instructions on how to Create Outlook Search Folders – Predefined and Custom. Continue reading “Outlook Search Folders”

Outlook 2016 Rules

Learn to create and utilize Outlook 2016 Rules.

The Outlook Rules feature allows you to automatically organize your e-mail messages based upon rules you have defined for incoming or outgoing messages.  This feature helps reduce the amount of manual filing you will have to perform. Below are the step by step instructions to utilize and create Outlook 2016 Rules. Continue reading “Outlook 2016 Rules”

Managing Outlook Meeting Details within OneNote

Learn about Managing Outlook Meeting Details within OneNote.

You can keep your Outlook meeting notes easily (and consistently) within OneNote.  Using this feature also allows you to include all the details pertaining to the Outlook meeting.  Using this feature will give you links to the meeting within Outlook as well as email links to the meeting attendees for quick and easy follow up.  Below are the step by step instructions for managing Outlook meeting details within OneNote. Continue reading “Managing Outlook Meeting Details within OneNote”

Creating Custom Outlook Search Folders

Learn how to create custom Outlook search folders to easily find frequently accessed information.

Outlook gives you the capability to create custom search folders, allowing you to quickly find specific information on a regular basis.  Search folders can be set up to find all high importance emails, emails containing specific words, from specific recipients, etc.  Below are the step-by-step instructions for creating custom Outlook search folders. Continue reading “Creating Custom Outlook Search Folders”