AutoCorrect Options

Learn how to use the AutoCorrect Options for the Office programs — Excel, OneNote, Outlook, PowerPoint and Word.

The AutoCorrect options allow you to correct misspellings, typos, capitalization errors, add symbols and ignore specified words.  The autocorrect options are available in Excel, OneNote, Outlook, PowerPoint and Word.  Below are the step by step instructions for setting and using the autocorrect options.  NOTE:  The steps are the same for all listed programs unless noted differently.

Accessing AutoCorrect (Excel, PowerPoint and Word)

  1. Click the File tab to access the backstage.
  2. Click Options.AutoCorrect Options
  3. The Word (Excel, OneNote or PowerPoint, depending on the Office program you are working with) Options dialog box will open.
  4. Click the Proofing option in the left column.
  5. Click the AutoCorrect Options button under the AutoCorrect options section.AutoCorrect Options
  6. The AutoCorrect dialog box will open. Click the AutoCorrect tab to set the necessary options.AutoCorrect Options

Accessing AutoCorrect (Outlook)

  1. Click the File tab to access the backstage.
  2. Click Options.AutoCorrect Options
  3. The Outlook Options dialog box will open.
  4. Click the Mail option in the left column.
  5. Click the Editor Options under the Compose messages section.AutoCorrect Options
  6. The Editor Options dialog box will open. Click the AutoCorrect Options button under the AutoCorrect options section.AutoCorrect Options
  7. The AutoCorrect dialog box will open. Click the AutoCorrect tab to set the necessary options.AutoCorrect Options

AutoCorrect Options

  1. Automatically Correct Capitalization Errors –
    1. Check Correct Two Initial Capitals to automatically correct words where you inadvertently capitalize the first two letters.
    2. Check Capitalize first letter of sentences to automatically correct the capitalization at the beginning of sentences.
    3. Check Capitalize first letter of table cells to automatically correct the capitalization of the first letter of table cells.
    4. Check Capitalize names of days to automatically correct the capitalization of the names of days.
    5. Check Correct accidental usage of cAPS LOCK key to automatically correct the incorrect capitalization of words.
  2. Exceptions — Check the Exceptions box to set any necessary exceptions to the options set. The AutoCorrect Exceptions dialog box will open.
    1. First Letter Exceptions – Click the First Letter tab to edit the exceptions for first letter capitalizations. Any exceptions added will NOT follow the rule.  Add exceptions by typing them in and clicking the Add button.   Delete exceptions by highlighting the word/abbreviation and clicking the Delete button.AutoCorrect Options
    2. Initial Caps Exceptions – Click the Initial Caps tab to edit the exceptions for two letter initial capitalizations. Any exceptions added will NOT follow the rule.  Add exceptions by typing them in and clicking the Add button.  Delete exceptions by highlighting the word/abbreviation and clicking the delete button.AutoCorrect Options
    3. Other Corrections – Click the Other Corrections tab to edit the other items you do not want automatically corrected. Any exceptions added will NOT follow the rule.  Add exceptions by typing them in and clicking the Add button.  Delete exceptions by highlighting the word/abbreviation and clicking the delete button.  NOTE:  This tab is only available in Word and Outlook.AutoCorrect Options
  3. Check the Replace text as you type box to enable the program to automatically correct any items listed in the Replace column with the item listed in the corresponding With column. Add text by typing the erroneous or required text in the Replace column and the text to replace it with in the With column, then clicking the Add button.  Delete text by highlighting the word/abbreviation and clicking the delete button.  NOTE:  This option can also be used to add symbols and often used phrases to your documents.AutoCorrect Options
  4. Check the Automatically use suggestions from the spelling checker to automatically use the spelling checker options as well.

Example — Adding a Symbol to AutoCorrect in Word

  1. Click the Insert tab.
  2. Click the Symbol button in the Symbols group and click the More Symbols button.AutoCorrect Options
  3. The Symbols dialog box will open. Select the symbol you wish to add and click the AutoCorrect button.AutoCorrect Options
  4. The AutoCorrect dialog box will open. The Symbol is added to the With box.  Type the text you will use to automatically change to the symbol in the Replace box.  Click the Replace button to add the newly created option to the list.AutoCorrect Options
  5. The option is now added to the Replace text as you type options.  Click OK to close the AutoCorrect dialog box.AutoCorrect Options
  6. The option is now ready for use. Type the replace text and press the spacebar to have the symbol added.AutoCorrect Options

Leave a Reply

Your email address will not be published. Required fields are marked *