Adding a PowerPoint SmartArt Organizational Chart to Your Presentation

Learn how to add and manipulate a PowerPoint SmartArt Organizational Chart.

Adding SmartArt such as organizational charts to your PowerPoint presentation is a great way to visually represent your ideas and information on the screen.  It allows the audience to literally “see” the information you are trying to convey. Below are the step-by-step instructions for creating and working with a PowerPoint SmartArt Organizational Chart.

Adding SmartArt Organizational Chart
  1. Select the slide to contain the SmartArt.
  2. Click the SmartArt icon on the slide.   Note:  You can also click the Insert tab on the ribbon and click SmartArt from the Illustrations group. VLBTechEd PowerPoint SmartArt Image 1
  3. In the Choose a SmartArt Graphic gallery, choose Hierarchy.
  4. Click an organizational chart layout and click OK. VLBTechEd PowerPoint SmartArt Image 2
  5. Enter your text using one of the following options:
    • Click in a text box in the SmartArt graphic and type your text.   Note:  For best results, use this option after you have added all the boxes you want. VLBTechEd PowerPoint SmartArt Image 3
    • Click [Text] in the SmartArt Text pane and type your text.  Or, Copy the text from another location or program, click [Text] in the SmartArt Text pane, and paste your test.   Note:  If the SmartArt Text pane is not open, click Text Pane from the Create Graphic group on the SmartArt Tools – Design tab.  VLBTechEd PowerPoint SmartArt Image 4
Adding Boxes to Your Organizational Chart
  1. Click the box that is closest to where you want to add the new box.
  2. Click the SmartArt Tools – Design tab. VLBTechEd PowerPoint SmartArt Image 5
  3. Click the arrow next to Add Shape, and then do one of the following –
    • Add Shape After – Insert a box at the same level as the selected box, but following it.
    • Add Shape Before – Insert a box at the same level as the selected box, but before it.
    • Add Shape Above – Insert a box one level above the selected box.  This will cause the selected box and all boxes directly below it to be demoted one level.
    • Add Shape Below – Insert a box one level below the selected box.
    • Add Assistant – Inserts an assistant box.
  4. Type the text in the SmartArt Text pane. VLBTechEd PowerPoint SmartArt Image 6
Deleting Boxes within Your Organizational Chart

Click the border of the box you want to delete and press Delete.

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