Month: September 2017

Word Create PDF

Learn how to utilize the Word Create PDF feature to create a PDF from any Word document, keeping the table of contents, bookmarks and any hyperlinks intact.

Word’s create PDF feature allows you to take a Word document, that contains a table of contents and hyperlinks, and convert it cleanly to a PDF document, keeping the TOC and Hyperlinks intact.  If the document contains Word’s styles, it can also use those to create bookmarks if you wish.  This is a great feature for converting large documents without having to recreate integral pieces such as the hyperlinks.  Below are the step by step instructions for utilizing the Word Create PDF feature and its options. Continue reading “Word Create PDF”

Reordering PowerPoint Slides

Learn how to reorder PowerPoint slides using both the Thumbnail Pane and the Slide Sorter View.

You can rearrange or reorder PowerPoint slides using a couple different options – Thumbnail Pane in the Normal view or within the Slide Sorter View.  If you are working with a larger number of slides, it is sometimes easier to use the Slide Sorter view because you can see more of the slides within your presentation, giving you a more visual view of the changes being made.  Below are the step by step instructions for reordering PowerPoint slides using both the Thumbnail Pane and the Slide Sorter View.

Reordering PowerPoint Slides Using the Thumbnail Pane

  • In Normal view, navigate to the thumbnail pane, click the slide that you want move.
  • Once the slide is highlighted, drag it to its new location.Reordering PowerPoint Slides
  • Multiple slides can be selected by pressing and holding the CTRL key while you select each slide.

Reordering PowerPoint Slides Using the Slide Sorter View

This view allows you to see more slides on the screen, which may make it easier when moving slides around in a large presentation.

  1. Select Slide Sorter view from the View options area in the lower right corner of the screen.Reordering PowerPoint Slides

OR, Click the View tab, and select Slide Sorter View from the Presentation Views group.Reordering PowerPoint Slides

  1. Click the slide that you want move.
  2. Once the slide is highlighted, drag it to its new location. Multiple slides can be selected by pressing and holding the CTRL key while you select each slide.Reordering PowerPoint Slides

As you can see, the more slides you have, the easier it is to navigate and reorder using the Slide Sorter View –Reordering PowerPoint Slides

 

 

 

 

 

AutoCorrect Options

Learn how to use the AutoCorrect Options for the Office programs — Excel, OneNote, Outlook, PowerPoint and Word.

The AutoCorrect options allow you to correct misspellings, typos, capitalization errors, add symbols and ignore specified words.  The autocorrect options are available in Excel, OneNote, Outlook, PowerPoint and Word.  Below are the step by step instructions for setting and using the autocorrect options.  NOTE:  The steps are the same for all listed programs unless noted differently. Continue reading “AutoCorrect Options”

Keeping Words, Lines and Paragraphs Together

Learn how to use Word features to keep Words, Lines and Paragraphs together to create a more professional looking document.

When working on documents, Word automatically decides where to split words, lines and paragraphs.  Many times, the default can cause the look of your document to change.  It can also interfere with the emphasis of what you are writing by splitting hyphenated words or splitting key points.  It is always a best practice to use Word’s features instead of manually manipulating your document.  Below are the step by step instructions for keeping words, lines and paragraphs together in word using Word features.  Continue reading “Keeping Words, Lines and Paragraphs Together”

Creating Handouts Using the Export Option

Learn the steps for creating PowerPoint handouts customizable within Word.

Creating handouts is not the same as printing handouts.  With printing, you select the handout option and it will print the selected slides to use as handouts as is.  When you create handouts, you are exporting to Word so you can manipulate/design the handouts before printing.  This option gives you more flexibility as to how you want the handouts to appear and exactly what you want to include, such as additional details.  This option also gives you the ability to automatically update the handouts if changes are made to the presentation.  Below are the step by step instructions for creating handouts using the export option. Continue reading “Creating Handouts Using the Export Option”

Excel AutoFill

Learn how to utilize Excel AutoFill to quickly fill in cells where the data follows a pattern.

The Excel AutoFill feature allows you to quickly fill in cells where the data follows a pattern.  You begin by typing in the pattern in a few cells and let Excel complete the list.  Below are the step by step instructions for using AutoFill to enter Data and utilize its options.  I’ve also include some AutoFill examples. Continue reading “Excel AutoFill”

Creating a Contact from an Email Sender

Learn a quick way to add contacts by creating contacts from email senders.

Outlook gives you the ability to quickly create contacts from the senders of emails you receive, enabling you to efficiently set up new contacts.  Below are the step by step instructions for creating a contact from an email sender. Continue reading “Creating a Contact from an Email Sender”

Utilizing OneNote Tags

Learn about utilizing OneNote tags aid in organizing your OneNote notes. In this post, you will learn to Tag Notes, Remove Tags and Find Tags.

OneNote’s Tags allow you to organize and prioritize your notes.  They enable you to quickly return to important notes and remind yourself about items you need to act upon.  The feature also allows you to create custom tags.  Once you’ve tagged notes, you can then use the searching feature to find various tags.  Utilizing OneNote Tags enable you to become more organized and efficient when using OneNote.  Below are the step by step instructions for Tagging Note, Removing Tags from Notes and Searching for Tagged Notes. Continue reading “Utilizing OneNote Tags”

Converting Text to a Word Table

Learn the steps necessary for Converting Text to a Word Table and Converting a Word Table to Text. The steps can also be utilized within Outlook.

Word allows you to easily convert any text within a document into a table and vice versa.  This feature is great for taking various lists and converting to tables for easier reading and manipulation.  NOTE:  This feature can also be used within Outlook.  Below are the step by step instructions for converting text to a word table and converting a Word table to text. Continue reading “Converting Text to a Word Table”

Creating Onetime and Recurring Meetings in Outlook

Learn the steps necessary for creating onetime and recurring meetings in Outlook.

Outlook gives you the ability to set up meetings with individuals and groups.  The meetings can be set up as a onetime meeting or as recurring, applying the meeting details to all the set dates.  Below are the step by step instructions for creating onetime and recurring meetings in Outlook.

Creating Single Occurrence Meetings

  1. From the Calendar app, click the Home tab.
  2. Click New Meeting in the New group.Creating Onetime and Recurring Meetings in Outlook

OR

Use the shortcut key – CTRL + Shift + Q

OR

If you are using another app in Outlook — Click on the Home tab. In the New group, select the drop-down arrow for New Items and select Meeting.Creating Onetime and Recurring Meetings in Outlook

  1. The new meeting box opens.Creating Onetime and Recurring Meetings in Outlook
  • To – Enter the names and resources to include in the meeting. Clicking the To icon will allow you to choose people and resources from your address book. It also gives you the ability to designate which attendees/resources are required, optional, and resources.  You can also type addresses directly in the Required, Optional and Resources boxes.  Click OK once you have added all the needed people and resources.Creating Onetime and Recurring Meetings in Outlook
  • Enter the Subject of the meeting.
  • Enter the Location of the meeting.
  • For Start time, enter the start date and time.
  • For End time, enter the end date and time.
  • Check All day event, to have the meeting block the whole day.
  • Type in the details of the meeting within the body.
  1. Click the Send button once you have completed the meeting details.Creating Onetime and Recurring Meetings in Outlook
  2. The meeting is then added to your calendar.Creating Onetime and Recurring Meetings in Outlook
  3. Double-click the meeting to open the meeting to view the details.Creating Onetime and Recurring Meetings in Outlook
  • The top of the meeting notes if responses were received.
  • Click the Send Update button if you make any changes to the meeting.

Creating Recurring Meetings

Recurring meetings are used to create meetings that pertain to the same topic that need to be held multiple times.  For example, when working on a major project you may set status update meeting for each week until the project is completed.  Recurring meetings allows you to set up all meetings within one new meeting form.

  1. From the Calendar app, click the Home tab.
  2. Click New Meeting in the New group.Creating Onetime and Recurring Meetings in Outlook

OR

Use the shortcut key – CTRL + Shift + Q

OR

If you are using another app in Outlook — Click the Home tab. In the New group, select the drop down arrow for New Items and select Meeting. Creating Onetime and Recurring Meetings in Outlook

  1. The new meeting box opens. Creating Onetime and Recurring Meetings in Outlook
  2. Click the Meeting Tab, if not already selected.
  3. Click Recurrence from the options group.Creating Onetime and Recurring Meetings in Outlook
  4. Enter the recurrence options in the Appointment Recurrence dialog box.Creating Onetime and Recurring Meetings in Outlook
  • Start – Enter start time.
  • End – Enter end time.
  • Recurrence Pattern –
    • DailyCreating Onetime and Recurring Meetings in Outlook
    • WeeklyCreating Onetime and Recurring Meetings in Outlook
    • MonthlyCreating Onetime and Recurring Meetings in Outlook
    • YearlyCreating Onetime and Recurring Meetings in Outlook
  • Range of recurrence –Creating Onetime and Recurring Meetings in Outlook
    • No end date – Meetings continue indefinitely.
    • End after – Set the number of times the recurring appointment should occur.
    • End by – Set the date the recurring appointment should end by.
  1. Click OK to accept the recurrence settings you have made.Creating Onetime and Recurring Meetings in Outlook
  2. The Recurrence information is then added to the meeting dialog box. You can then continue setting up the meeting details.Creating Onetime and Recurring Meetings in Outlook
  • To – Enter the names and resources to include in the meeting. Clicking the To icon will allow you to choose people and resources from your address book. It also gives you the ability to designate which attendees/resources are required, optional, and resources.  You can also type addresses directly in the Required, Optional and Resources boxes.  Click OK once you have added all the needed people and resources.Creating Onetime and Recurring Meetings in Outlook
  • Enter the Subject of the meeting.
  • Enter the Location of the meeting.
  • Type in the details of the meeting within the body.
  1. Click the Send button once you have completed the meeting details. Creating Onetime and Recurring Meetings in Outlook
  2. The meeting is then added to your calendar.Creating Onetime and Recurring Meetings in Outlook
  3. To view or make changes to the meeting, double-click the recurring meeting appointment will open the Recurring Item dialog box.Creating Onetime and Recurring Meetings in Outlook
  • Just this one – Any changes you make to the appointment will only apply to the single appointment selected.
  • The entire series – Any changes you make will apply to all appointments within the recurring appointment series.
  1. Click Ok once you have make your selection.
  2. The Meeting Details dialog box will open. Click the Send Update button if you make any changes to the recurring meeting.Creating Onetime and Recurring Meetings in Outlook