Excel Printing Options

Learn how to utilize the Excel Printing Options to customize your printing.

Excel gives you a vast amount of options for printing spreadsheets, worksheets and specific print areas.  For example, you can set repeating rows for each page printed or even set a specific area within a worksheet to print.  NOTE:  Prior to printing, it is a good idea to preview the worksheet to make sure it’s going to look the way you want it to.  Below are the step by step instructions for Excel Printing. Continue reading “Excel Printing Options”

Sharing Your Outlook Calendar via Email

Learn the steps necessary for Sharing Your Outlook Calendar via Email.

Outlook allows you to share your calendar with users via email.  This feature makes it quick and easy to schedule meetings with others.  NOTE:  Any items marked as private will not be shared on the calendar.  Below are the step by step instructions for sharing your Outlook calendar via email.

  1. Make sure any appointments you do not wish to share are marked as private.
  2. Access your calendar by clicking the Calendar icon.Sharing Your Outlook Calendar via Email
  3. Click the Home tab and click E-Mail Calendar in the Share group.Sharing Your Outlook Calendar via Email
  4. The Send a Calendar via Email dialog box will open along with a blank email message.Sharing Your Outlook Calendar via Email
  5. Click the Calendar down arrow to select the appropriate Calendar from your list of calendars.Sharing Your Outlook Calendar via Email
  6. Click the Date Range down arrow to select the appropriate date range. NOTE:  Click Specify dates to choose a specific date range.Sharing Your Outlook Calendar via Email
  7. Click the Detail down arrow to select the amount of details to show –
    1. Availability only – No details will be shown, only the type of availability.
    2. Limited details – Includes the availability and subjects of calendar items only.
    3. Full details – Includes the availability and full details of calendar items.Sharing Your Outlook Calendar via Email
  8. Click the Show button to set advanced features.Sharing Your Outlook Calendar via Email
  9. Check the Include details of items marked private box to include private items.
  10. Check the Include attachments within calendar items to include any attachments.Sharing Your Outlook Calendar via Email
  11. Click the Email Layout down arrow to select either the Daily schedule or List of events.Sharing Your Outlook Calendar via Email
  12. Once you have set the needed options, click the OK button.Sharing Your Outlook Calendar via Email
  13. The calendar is added as an .ics attachment as well as added to the email body.
  14. Fill in the remaining email items and click Send.

Exporting PowerPoint Presentation as PDF

Learn the steps for Exporting PowerPoint Presentation as a PDF

The Export feature in PowerPoint gives you the ability to quickly and easily create PDF documents of your PowerPoint Presentations.  Below are the step by step instructions on exporting PowerPoint presentation as PDF. Continue reading “Exporting PowerPoint Presentation as PDF”

Utilizing Color Categories to Organize Outlook

Learn the steps for utilizing color categories to organize Outlook – creating, assigning, renaming, deleting, setting a color category as a quick click and assigning a quick click color category to an item.

Color categories are used to group like items for quick viewing.  Color category organization can be used across all Outlook applications – Email, Calendar, Contacts, Notes and tasks.  NOTE:  Outlook allows the assignment of more than one color category to an item for additional levels of organization.  For example, you can assign one color category to all Acme Projects and assign color categories to each subproject of Acme.  This will allow you to quickly see everything for Acme as a whole, plus delve down to the subproject level.  Below are the step by step instructions for utilizing color categories to organize Outlook – creating, assigning, renaming, deleting, setting a color category as a quick click and assigning a quick click color category to an item. Continue reading “Utilizing Color Categories to Organize Outlook”

Outlook Email Printing Options

Learn how to customize the printing of emails and attachments using the Outlook email printing options.

The Outlook email printing function allows you to quickly print emails using the default options or to customize the printing of emails and their attachments.  Below are the step by step instructions for using the Outlook email printing options. Continue reading “Outlook Email Printing Options”

PowerPoint Printing Options for Presentations, Notes, Handouts and Outlines

Learn how to utilize PowerPoints Print options to customize the printing of your presentations, notes, handouts and outlines.

PowerPoint’s Printing options give you the ability to choose printing not only your presentation, but also your notes, handouts and the presentation outline quickly and easily.  Below are the step by step instructions for utilizing the PowerPoint printing options for presentations, notes, handouts and outlines. Continue reading “PowerPoint Printing Options for Presentations, Notes, Handouts and Outlines”

Word Create PDF

Learn how to utilize the Word Create PDF feature to create a PDF from any Word document, keeping the table of contents, bookmarks and any hyperlinks intact.

Word’s create PDF feature allows you to take a Word document, that contains a table of contents and hyperlinks, and convert it cleanly to a PDF document, keeping the TOC and Hyperlinks intact.  If the document contains Word’s styles, it can also use those to create bookmarks if you wish.  This is a great feature for converting large documents without having to recreate integral pieces such as the hyperlinks.  Below are the step by step instructions for utilizing the Word Create PDF feature and its options. Continue reading “Word Create PDF”

Reordering PowerPoint Slides

Learn how to reorder PowerPoint slides using both the Thumbnail Pane and the Slide Sorter View.

You can rearrange or reorder PowerPoint slides using a couple different options – Thumbnail Pane in the Normal view or within the Slide Sorter View.  If you are working with a larger number of slides, it is sometimes easier to use the Slide Sorter view because you can see more of the slides within your presentation, giving you a more visual view of the changes being made.  Below are the step by step instructions for reordering PowerPoint slides using both the Thumbnail Pane and the Slide Sorter View.

Reordering PowerPoint Slides Using the Thumbnail Pane

  • In Normal view, navigate to the thumbnail pane, click the slide that you want move.
  • Once the slide is highlighted, drag it to its new location.Reordering PowerPoint Slides
  • Multiple slides can be selected by pressing and holding the CTRL key while you select each slide.

Reordering PowerPoint Slides Using the Slide Sorter View

This view allows you to see more slides on the screen, which may make it easier when moving slides around in a large presentation.

  1. Select Slide Sorter view from the View options area in the lower right corner of the screen.Reordering PowerPoint Slides

OR, Click the View tab, and select Slide Sorter View from the Presentation Views group.Reordering PowerPoint Slides

  1. Click the slide that you want move.
  2. Once the slide is highlighted, drag it to its new location. Multiple slides can be selected by pressing and holding the CTRL key while you select each slide.Reordering PowerPoint Slides

As you can see, the more slides you have, the easier it is to navigate and reorder using the Slide Sorter View –Reordering PowerPoint Slides

 

 

 

 

 

AutoCorrect Options

Learn how to use the AutoCorrect Options for the Office programs — Excel, OneNote, Outlook, PowerPoint and Word.

The AutoCorrect options allow you to correct misspellings, typos, capitalization errors, add symbols and ignore specified words.  The autocorrect options are available in Excel, OneNote, Outlook, PowerPoint and Word.  Below are the step by step instructions for setting and using the autocorrect options.  NOTE:  The steps are the same for all listed programs unless noted differently. Continue reading “AutoCorrect Options”

Keeping Words, Lines and Paragraphs Together

Learn how to use Word features to keep Words, Lines and Paragraphs together to create a more professional looking document.

When working on documents, Word automatically decides where to split words, lines and paragraphs.  Many times, the default can cause the look of your document to change.  It can also interfere with the emphasis of what you are writing by splitting hyphenated words or splitting key points.  It is always a best practice to use Word’s features instead of manually manipulating your document.  Below are the step by step instructions for keeping words, lines and paragraphs together in word using Word features.  Continue reading “Keeping Words, Lines and Paragraphs Together”