Sharing OneNote Notebooks

Learn the steps necessary for Sharing OneNote Notebooks.

You can share your OneNote notebooks with other people, allowing for easy collaboration.  To share notebooks, they must be on OneDrive.  If your notebook is stored locally it must be moved to OneDrive to share it.  Sharing notebooks can be accomplished via invites.  You can also create a sharing link to your notebook so others can view or edit it.  Below are the step by step instructions for Sharing OneNote Notebooks via Invite, Removing Users from Shared Notebooks, Creating a Sharing Link and Removing Shared Access. Continue reading “Sharing OneNote Notebooks”

Create Outlook Tasks from Email Messages

Learn how to create Outlook Tasks from Email Messages.

Outlook gives you the ability to quickly and easily create Outlook Tasks from Email messages.  This allows you to take detailed messages and efficiently create tasks without losing any information and having to retype the details.  Below are the step by step instructions to Create Outlook Tasks from Email Messages. Continue reading “Create Outlook Tasks from Email Messages”

Outlook Shortcut Keys

Utilize the various Outlook Shortcut Keys to access commands, menus, ribbons, etc.

Shortcut keys and ALT keys allow you to access tabs, ribbon commands, features, Quick Access Toolbar commands, etc. without having to remove your hands from the keyboard.  This allows you to continue typing seamlessly.  Many people prefer the use of shortcut keys over using the mouse.   Below is a large list of Outlook shortcut keys.  The keys have been grouped by app and menu. Continue reading “Outlook Shortcut Keys”

Outlook Clutter Feature

Learn how to use the Outlook Clutter Feature to filter low priority messages.

Using Outlook Clutter  Feature to Sort Low Priority Messages

Clutter can help you filter low priority messages, saving you time for the most important messages.  The server keeps track of messages you read as well as those you don’t.  When you turn on clutter, it automatically takes new incoming messages that you are most likely to ignore and puts them in the clutter folder.  The more you use it, the better it learns.  Below are the step by step instructions for utilizing the Outlook Clutter Feature. Continue reading “Outlook Clutter Feature”

Working with Outlook Time Zones

Learn about working with Outlook Time Zones — Changing Time Zones, Adding a Second Time Zone, Swapping Time Zones and Removing a Time Zone.

Outlook allows you to change your time zone so it matches your current location as you travel.  It also allows you to add a second time zone for a location you travel to or for the location of clients.  This enables you to quickly monitor meeting times in different areas.  Below are the step by step instructions for Working with Outlook Time Zones — Changing Time Zones, Adding a Second Time Zone, Swapping Time Zones and Removing a Time Zone. Continue reading “Working with Outlook Time Zones”

Outlook Quick Steps

Learn how to utilize Outlook Quick Steps to become more efficient in Outlook. You’ll learn how to customize the default Outlook Quick Steps as well as create your own Outlook Quick Steps.

Outlook Quick Steps allows you to create One Click Quick Steps for actions you repeat frequently.  For example, if you move messages to a certain folder, you can create a Quick Step to accomplish it in one click.  Below are the step by step instructions for working with Outlook Quick Steps. Continue reading “Outlook Quick Steps”

Outlook Search Folders

Learn how to create Outlook Search Folders – Default and Custom.

An Outlook Search Folder is a folder you create to store the search criteria to view specific emails.  Once you click on a search folder, Outlook runs the search to show you the most current results.  There are two types of search folders – Predefined (set up by Microsoft) and Custom.  Outlook Search Folders come in handy if there are specific searches you run on a regular basis.  Below are the step by step instructions on how to Create Outlook Search Folders – Predefined and Custom. Continue reading “Outlook Search Folders”

Word – Creating Custom Bullets

Learn how to work with Custom Bullets – Create Custom Bullets, Add Custom Bullets to the Bullet Library and Remove Custom Bullets from the Library.

You can create custom picture or symbol bullets to enhance and personalize your bulleted lists.  To reuse  custom bullets, you need to add it to the Bullet Library.  Below are the step by step instructions for adding a adding a picture or symbol to a list, adding a picture bullet or symbol to the Bullet Library, and for removing custom bullets from the Bullet Library. Continue reading “Word – Creating Custom Bullets”

PowerPoint Replace Fonts Tool

Learn how to use the PowerPoint Replace Fonts Tool to quickly and consistently update fonts within your PowerPoint Presentation and Slide Master.

When you are creating, or editing PowerPoint presentations, consistency is very important.  This is why the PowerPoint Replace Fonts Tool is so helpful.  Note:  If your presentation uses a master slide, the changes should be make there.

Unlike changing the font for a single word, line or paragraph where you the select the text and choose the font from the toolbar or Font group, you can use this tool to change the font for the entire presentation in just a few simple clicks.  Additionally, if you have used several different fonts in the presentation, you can make them all the same font or change them to just a couple different fonts.  Open the presentation to be modified.  Below are the step by step instructions for using the PowerPoint Replace Fonts Tool. Continue reading “PowerPoint Replace Fonts Tool”